Questions and Responses 1.pdf

This is a Questions and Responses memorandum issued by the Florida Department of Transportation (FDOT) District Three regarding Proposal ID DOT-RFP-26-3016-CS for the Midway Operations Center Supplement contract. The solicitation seeks to establish a contract for staffing and equipment to provide routine maintenance services on roadways in Leon and Gadsden Counties, with operations based at the Midway Operations Center in Midway, Florida. A minimum of one crew consisting of one crew leader, four maintenance workers, and one equipment operator is required to perform asphalt repair, drainage infrastructure maintenance, roadside vegetation management, traffic services, and emergency response activities. Technical proposals are limited to eight pages maximum and must be submitted by April 9, 2026 at 10:00 AM via email to D3.Purch@dot.state.fl.us, with a public opening scheduled for April 9, 2026 at 11:00 AM. Price proposals will be opened separately on April 23, 2026, and the selection meeting is scheduled for May 4, 2026. The contract term is anticipated to begin July 1, 2026 and continue through June 30, 2027, with renewal options for up to three additional years contingent upon satisfactory performance and fund availability.

The contract budgetary ceiling is established at $500,000, and award will be based on this budgetary amount rather than the proposal amount submitted by the contractor. Evaluation will be based on a 70-point technical score combined with a 30-point price score, with award to the responsive and responsible vendor achieving the highest cumulative score. This is a new contract with no previous bid information available. Proposers must submit hourly rates for crew members and equipment based on estimated annual hours, with a fixed $10,000 equipment contingency included as a non-bid line item. Monthly payments will be made upon submission of invoices with supporting documentation, subject to a one percent MyFloridaMarketPlace transaction fee. Contractors must provide a performance bond in the full amount of the proposal and carry general liability insurance with combined bodily injury limits of at least $200,000 per person and $300,000 each occurrence, plus property damage insurance of at least $200,000 per occurrence. All proposers must be registered in MyFloridaMarketPlace, comply with E-Verify requirements, and submit certifications regarding scrutinized companies lists.