Questions and Responses 1.pdf

This is a Questions and Responses memorandum issued by the Florida Department of Transportation (FDOT) regarding Proposal ID DOT-RFP-26-3016-CS for the District 3 Midway Operations Center Supplemental Crew contract. The solicitation establishes a contract for staffing and equipment to provide routine maintenance services on roadways in Leon and Gadsden Counties, with operations based at the Midway Operations Center located at 17 Commerce Blvd, Midway, FL 32343. The required crew composition includes a minimum of one crew leader, four maintenance workers, and one equipment operator to perform asphalt repair, drainage infrastructure maintenance, roadside vegetation management, traffic services, and emergency response activities. Technical proposals are limited to eight pages maximum and must be submitted by April 9, 2026 at 10:00 AM via email to D3.Purch@dot.state.fl.us, with a public opening scheduled for April 9, 2026 at 11:00 AM at 1074 Highway 90 East, Chipley, FL 32428. Price proposals will be opened separately on April 23, 2026, and the selection meeting is scheduled for May 4, 2026. The anticipated contract term begins July 1, 2026 and continues through June 30, 2027, with renewal options for up to three additional years contingent upon satisfactory performance and fund availability.

This is a new contract with no previous bid submittals or incumbent vendors disclosed. The total contract budgetary ceiling is $500,000, with the contract to be awarded based on this budgetary amount rather than the proposal amount submitted by the contractor. Evaluation will be based on a 70-point technical score addressing philosophy, qualifications, past performance, safety, Maintenance & Repair Program strategy, added value, and proposer-selected topics, combined with a 30-point price score. The bid pricing structure requires submission of hourly rates for crew members and equipment based on estimated annual hours, with a fixed $10,000 equipment contingency included as a non-bid line item. Monthly payments will be made upon submission of invoices with supporting documentation of man-hours and costs, subject to a one percent MyFloridaMarketPlace transaction fee. All proposers must be registered in MyFloridaMarketPlace, comply with E-Verify requirements, provide a performance bond in the full amount of the proposal, and carry general liability insurance with combined bodily injury limits of at least $200,000 per person and $300,000 each occurrence, plus property damage insurance of at least $200,000 per occurrence.