Bid Documents RFP-26-3016-CS.pdf

RFPSHELL. 8/29/2025

State of Florida Department of Transportation

REQUEST FOR PROPOSAL

Midway Operations Center Supplemental Crew Contract

DOT-RFP-26-3016-CS

CONTACT FOR QUESTIONS:

(Christine Sims), Procurement Agent christine.sims@dot.state.fl.us Phone: (850) 330-1380 1074 Highway 90 East

Chipley, FL 32428

State of Florida

Department of Transportation District Three Procurement Office

REQUEST FOR PROPOSAL REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

E-MAIL TO (christine.sims@dot.state.fl.us).

RFP Number: DOT-RFP-26-3016-CS

Title: Midway Operations Center Supplemental Crew Contract

Proposal Due Date & Time (On or Before):April 9, 2026 @ 10:00AM Local Time

Potential proposers should notify our office by returning this Registration Form as soon as possible after downloading. Complete the information below and e-mail to Christine Sims christine.sims@dot.state.fl.us.

THE REQUEST FOR PROPOSAL DOCUMENT YOU RECEIVED IS SUBJECT TO

CHANGE. Notice of changes (Addenda), will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/, under this bid number, click on “Search Advertisements”, click on the drop-down arrow beside the box under Advertisement Type, select Request for Proposal, click on the drop-down arrow beside the box for Organization, select FLORIDA DEPARTMENT OF TRANSPORTATION, then go to the bottom of the same page and click on Advertisement Search. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

Company Name:

Address:

City, State, Zip:

Telephone: ( )

Contact Person:

E-Mail Address: __________________________________________________

For further information on this process, e-mail or telephone: Christine Sims:

christine.sims@dot.state.fl.us (850) 330-1380 https://vendor.myfloridamarketplace.com/ mailto:christine.sims@dot.state.fl.us

PRICE PROPOSAL FORM

RFP Number: DOT-RFP-26-3016-CS

RFP Title: Midway Operations Center Supplemental Crew Contract

Services to be provided as specified in attached Exhibit “A”, Scope of Services.

Company Name:

COMPLETE YELLOW CELLS

CREW PERSON POSITION

QUANTITY

(A)

UNIT PRICE

(HOURLY RATE)

(B)

ANNUAL

ESTIMATED

HOURS

(C)

ANNUAL TOTAL

(A x B x C)

Crew Leader 1 2000 $0.00

Equipment Operator 1 320 $0.00

Maintenance Worker 4 2000 $0.00

TOTAL PER CREW COST $0.00

HOURLY RATE

PER CREW

(D)

ESTIMATED

HOURS

(E)

TOTAL

(D x E)

2000 $0.00

$10,000.00

TOTAL EQUIPMENT COST

TOTAL AMOUNT # OF CREWS TOTAL AMOUNT

x # OF CREWS

$0.00 1 $0.00

$0.00 1 $0.00

$0.00

DO NOT BID

No entry, $0, or N/A in any of the required fields may be considered irregular and the bid may not be considered

CREW

EQUIPMENT

Equipment Cost

Equipment Contingency

TOTAL CONTRACT BID PRICE WRITTEN OUT:

TOTAL BID PRICE

TOTAL CONTRACT BID PRICE:

TOTAL CREW COST

TOTAL EQUIPMENT COST

RENEWAL: see Special Condition 31).

THE UNIT RATE(s) WILL APPLY TO THE INITIAL TERM AND ANY RENEWAL PERIODS.

MFMP Transaction Fee:

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #7d.

The Transaction Fees imposed shall be based upon the date of issuance of the payment.

NOTE: In submitting a response, the proposer acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the proposer. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Proposer: FEID #

Address: City, State, Zip

Authorized Signature: Date:

Printed / Typed: Title:

Exhibit “A”

Scope of Services

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1.0 General Description of Work

The purpose of this solicitation is to establish a contract to provide staffing and equipment to perform routine maintenance services on roadways for the Florida Department of Transportation (FDOT) District Three, located at: Midway Operations Center. A minimum of one crew will be required. Crew(s) will report to: 17 Commerce Blvd, Midway, FL 32343. Routine Maintenance Services will be performed in Leon and Gadsden Counties.

The Scope of Work will include furnishing all labor, materials (except as noted in Section 8.0), tools, equipment, and other incidentals necessary to perform the work. The awarded Contractor will be tasked with employing qualified personnel that will provide services described within the Scope of Work.

Routine maintenance services may include, but are not limited to, maintenance and repair activities associated with roadways (to include off system associated infrastructure), drainage infrastructure, roadside vegetation and aesthetics, traffic services, and emergency response. All work zone traffic control installations associated with performing a maintenance activity are included as part of the maintenance activity itself. Travel from the Operations Center to the work site is included in the work activity. The Contractor will receive Work Assignments from the Contract Manager. Contractor’s staff is expected to work under minimal supervision from the Department. If the Contractor expects to complete the work prior to the end of the anticipated time of completion, the Contractor will coordinate with the Contract Manager for additional work assignments.

2.0 Proposed Maintenance Activities:

The activities listed below are proposed work activities that the Contractor may be assigned to complete.

Activity Name Description Unit of

Measure

Target Production Rate

85% of Production Rate

Asphalt Repair –

Manual

Repair of roadway pavement depressions, edge raveling, potholes, and leveling of pavement irregularities with hot or cold plant mix material by hand labor method. Other areas of asphalt repairs which are to be reported to this standard are as follows: Paved shoulders, paved turnouts, edge widening, roadway ditches, under guardrail, constructing or maintaining drainage flumes, etc.

Tons

16.842 MH/unit

19.368 MH/unit

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PROPOSED MAINTENANCE

ACTIVITIES CONTINUED:

Measure

Target

Production

Rate

85% of

Production

Rate

Repairing Non-paved

Shoulders, Front

Slopes, and Roadside

Ditches - Manual

Repairing non-paved shoulders by adding suitable material, or by lowering high areas to include minor work on slopes, ditches, and turnouts. This activity should only be performed in situations requiring attention which are not practical to be corrected by mechanical means. Includes small areas mulched by hand.

This activity includes hauling of necessary/unnecessary materials.

Square

Yards

0.169 MH/unit

0.194 MH/unit

433 Sodding

Placing sod in areas along the roadside associated with reworking non-paved shoulders, slopes, ditches, median islands, utility strips and repairing washouts. Sod should be used in areas where seeding, fertilizing, and mulching operations have failed to provide desirable turf.

This activity would also include the cutting of sod.

0.320 MH/Unit

0.368 MH/unit

Reworking Non-paved

Shoulders and Front

Slopes - Mechanical

Reworking of non-paved shoulders and front slopes and turnouts either by addition of suitable material and reshaping, or by cutting down built-up areas.

This should include the reworking of shoulders done by state forces after a resurfacing project.

Acres

56 MH/Unit

64.4 MH/unit

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Measure

Target

Production

Rate

85% of

Production

Rate

Clean Drainage

Structures

Mechanical or manual cleaning of storm drains, french drains, manholes, side drains, cross drains, inlets, piped outfalls, box culverts and other miscellaneous drain structures. Not to include bridge drains.

Linear Feet

0.146 MH/Unit

0.168 MH/unit

Repair or Replace

Storm Drains, Side

Drains, Cross Drains

Repair and replacement of storm drains, side drains, cross drains, french drains, trench drains, and mitered ends.

1.217 MH/Unit

1.340 MH/unit

457 Concrete Repair

Concrete repair on items such as catch basins, median inlets, headwalls, curb inlets, pedestrian underpasses, seawalls, retention walls, barrier walls, and box culverts (under 20-foot span), curb and gutters, paved ditches, paved slopes, flumes or spillways, and rip rap.

Cubic

28.829

MH/Unit

33.153 MH/unit

Concrete Sidewalk

Repair

Repair or replacement of existing sections of concrete sidewalk.

This includes the repair or replacement of truncated domes and concrete driveways.

5.981 MH/Unit

6.878 MH/unit

Roadside Ditches –

Clean and Reshape

Cleaning and reshaping of roadside and right of way ditches Linear Feet

0.106 MH/Unit 0.122 MH/unit

Outfall Ditches –

Clean and Repair

Cleaning outfall ditches and restoration of slopes and bottom areas.

0.162 MH/Unit

0.186 MH/unit

Mitigation Area

Maintenance

Providing of all efforts necessary to properly maintain mitigation areas. Includes control of nuisance vegetation by herbicide and/or manual removal.

3.019 MH/Unit

3.472 MH/unit

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Measure

Target

Production

Rate

85% of

Production

Rate

Small Machine

Mowing

Mowing the roadside with small hand or riding mowers having a cutting width of 40 inches or less.

4.00 MH/Unit

4.6 MH/unit

Weed Control –

Manual

Brush, weed, and grass cutting (4 inches in diameter or less) performed with hand tools, including weed eaters.

20.253

23.291 MH/unit

Tree Trimming and

Removal

The trimming of the height and sides of trees and removal of undesirable trees over 4 inches in diameter. Work includes the chipping and/or removal of all debris from work site.

Manhours

Production will be assigned per location.

per location.

Landscaped Area

Maintenance

Maintenance of landscaped areas including mowing, weed control, mulching, fertilizing, watering, and replacing plant material.

per location.

Chemical Weed and

Grass Control

The application of herbicides to slopes, ditches, fences, guardrail, barrier walls, bridges, curb and gutter, obstructions, shoulders, and other areas within the highway rights of way.

Gallons

0.138 MH/Unit

0.159 MH/unit

519 Delineators

Installation, replacement, repair and maintenance of flexible and non-flexible roadside delineators and Type II object markers.

Units

0.570 MH/Unit

0.656 MH/unit

Signs – Ground Signs

30 Square Feet or

Less

Installation, replacement, repair, overlay and maintenance of Type

I or Type III object markers, signs, sign posts, and the repair and maintenance of small sign structures.

1.115 MH/Unit

1.282 MH/unit

Measure

Target

Production

Rate

85% of

Production

Rate

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Signs - Ground Signs

Over 30 Square Feet and All Overlane

Signs

Replacement, repair, and overlay of large signs over 30 square feet and all overlane and cantilever signs. Also includes bolt tightening and torquing.

2.759 MH/Unit

3.173 MH/unit

522 Sign Cleaning The routine cleaning of signs with a detergent and water solution.

Units

0.140 MH/Unit 0.161 MH/unit

526 Guardrail Repair

Repair of damaged or deteriorated guardrail, handrail, and cable barrier

0.310 MH/Unit

0.357 MH/unit

527 Fence Repair

Repair or replacement of fence, including replacing deteriorated components.

0.228 MH/Unit

0.262 MH/unit

Routine Attenuator

Inspection and

Service

The uniform and timely inspection and service of all attenuator units on the state highway system.

Each per task.

per task.

534 Pavement Symbols

Installation, refurbish or removal of symbols, school markings, railroad markings, crosswalks, stop bars, pavement arrows and related traffic control markings.

Feet per location.

Raised Pavement

Marker Replacement

Replacement of pavement markers.

Each

0.087 MH/Unit

0.100 MH/unit

540 Graffiti Removal

Removal (by paint, chemicals or pressure washing) of unsightly markings from bridges, barrier walls, and other structures within the right of way.

Feet per location.

Roadside Litter

Removal

Cleaning roadways and roadsides of debris, such as cans, bottles, paper, and trash.

Includes the hauling and disposal of litter.

1.502 MH/Unit

1.727 MH/unit

Measure

Target

Production

Rate

85% of

Production

Rate

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Road Sweeping –

Manual

Manual sweeping of paved roadway to protect the facility from excessive accumulation of debris.

Curb Miles

21.053

24.211 MH/unit

545 Edging and Sweeping

Removal of vegetation and debris from the curb, gutter and sidewalk.

Edge Miles

16.807

19.328 MH/unit

Traffic Control

Services

This activity is for the installation of traffic control devices for non-maintenance activities for units such as laboratory, traffic signals, construction, local government approved requests, utilities, railroads, etc. Placing and/or repairing manning barricade due to road closure. This activity also includes traffic control for traffic incident, fires, etc. after the initial response.

be measured on site specific needs.

995-1 Emergency Response

This activity is for work performed that is due to non-weather-related emergencies. This activity will be utilized when in-house

FDOT crews are deployed.

Miscellaneous Routine

Maintenance

Charges to this activity represent work that is not routine maintenance or included under another activity.

3.0 Performance Standards, Deduction, and Dispute Resolution

3.1 Performance Standards and Deductions

Each month the Contractor shall achieve the target production rates for each activity. If the average monthly production for an activity falls below 85% of the target, a deduction will be assessed up to 50% of the manhours associated with that specific activity during the monthly invoice period. See Deficiency Table below. The Department will make every attempt to make assignments that provide the Contractor the opportunity to meet the production requirements;

7 | P a g e however, in cases where the activities assigned require the Contractor to be pulled off to handle other urgent assignments and the production standards are not able to be satisfied, the

Department will not impose deductions for that activity for the monthly invoice period.

Additionally, the Operations Engineer has the authority to waive deductions in instances where achieving the target production is not reasonable due to limited quantity of work or undesirable field conditions.

Deficiency Identification: Deduction Amount:

75% to 85% of Production target met per activity for the monthly invoice period

10% of the manhours associated with that activity for the monthly invoice period will be deducted

50% to 75% of Production target met per activity for the monthly invoice period

25% of the manhours associated with that activity for the monthly invoice period will be deducted

Less than 50% of Production target met per activity for the monthly invoice period

50% of the manhours associated with that activity for the monthly invoice period will be deducted

Failure to provide at least 75% of the total crew personnel per day

$500 per occurrence

The following additional deductions will be assessed if applicable:

Department Policies and Procedures

Deficiency Identification Time Allowed/Criteria Deduction

Violation of any Department procedures, policies, guides, or other contract document, excluding Technical Proposal

Immediately upon discovery of violation

$1,000 per occurrence of violation

Contractor’s Technical Proposal

Deficiency Identification Time Allowed/Criteria Deduction

Deviating from any promises, guarantees, statements, claims, or other assurances made within the Contractor’s original

Technical Proposal

Immediately upon discovery of violation

$5,000 per occurrence of deviation

Submission of Department Requested Documents

Deficiency Identification Time Allowed/Criteria Deduction

Upon Department request, failure to submit any documents

Submit document by the end of the business day

$100 prorated per business day per requested document

8 | P a g e the Contractor is required to maintain following the day of the

Department’s request

3.2 Dispute Resolution

If a dispute arises the following matrix should be followed to achieve quick resolution:

Department Personnel Duration

Contract Manager 1 Business Day

Operations Engineer 2 Business Days

District Maintenance Office 2 Business Days

Reasons for escalation may include:

If the parties can't agree on an issue.

If the parties can't agree on "what" the issue is.

If the parties can't agree on a plan of action to resolve the issue.

If the parties do not have the authority to resolve the issue.

If there is a lack of response from the other party involved.

4.0 Policies, Manuals, Procedures, and Guidelines:

All services shall be performed in accordance with the established standard procedures and practices of the Department (see list below). The Contractor shall comply with all current versions as they are updated throughout the life of the Agreement. It shall be the Contractor’s responsibility to be aware of these updates. Hyperlinks have been provided for convenience.

a. Standard Specification for Road and Bridge Construction 2025-26-ebook-compressed.pdf

Be in compliance with Section 7, Legal Requirement and Responsibility to the Public.

The following subsections will not apply to this contract:

o 7-1.9 Florida Minority Business Loan Mobilization Program o 7-2.3 As Built Drawings and Certified Surveys o 7-11.5.4 Weekly Meetings o 7-11.5.5 Florida Gas Transmission Company, LLC (FGT) Facilities o 7-16 Wage Rates for Federal-Aid Projects o 7-17 Supplemental Agreements o 7-18 Scales for Weighing Materials o 7-20 Regulations of Air Pollutions from Asphalt Plants o 7-24 Disadvantaged Business Enterprise Program o 7-25 On-the-job Training Requirements https://fdotwww.blob.core.windows.net/sitefinity/docs/default-source/specifications/by-year/fy-2025-26/ebook/2025-26-ebook-compressed.pdf?sfvrsn=a07d3f95_2

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b. Guide for Roadside Vegetation Management https://www.fdot.gov/docs/default-source/content-docs/maintenance/rdw/DOT- Final-(3)Turf-Management-Guide-UF.pdf

c. Standard Plans for Road and Bridge Construction – Standard Plans - FY 2026-27

d. Maintenance Rating Program Handbook -

Microsoft Word - MRPHandbook2025_draft v1.1_clean

Exclusions:

This project specifically excludes:

a. The installation and maintenance of LOGO signs.

b. Maintenance of highway lighting.

c. Maintenance of traffic signals.

d. Longline Striping maintenance

e. Mechanical Asphalt Repair

f. All activities associated with Outdoor Advertising (ODA), Outdoor Advertising

Vegetation Management, or requests by utility companies to control vegetation with herbicides on the highway right-of-way.

g. Maintenance of Advanced Traffic Management Systems (ATMS).

h. Maintenance of Intelligent Transportation Systems (ITS)

i. Maintenance of the Telemetered Traffic Monitoring Sites

j. Maintenance of Rest Areas and Weigh Stations.

5.0 Key Personnel Requirements

The Contractor will train and hire employees to provide routine maintenance services to the Department. The following are job descriptions and qualifications for the staffing to be provided by the Contractor under this contract.

5.1 General Requirements for All Staff:

a. All employees who operate vehicles within the Right of Way must maintain a valid and current State of Florida issued Driver’s License and always maintain the license on their person while performing work.

b. All personnel must have lawful status to work in the United States.

5.2 Field Crews – the Contractor shall provide staffing and equipment to outfit a minimum of one crew to perform routine maintenance services. Each crew will consist of one crew leader and four maintenance workers. An equipment operator may be added to supplement a field crew based on work activity as directed by the Contract Manager.

5.2.1.1 Crew Leader Responsibilities:

https://www.fdot.gov/docs/default-source/content-docs/maintenance/rdw/DOT-Final-(3)Turf-Management-Guide-UF.pdf https://www.fdot.gov/docs/default-source/content-docs/maintenance/rdw/DOT-Final-(3)Turf-Management-Guide-UF.pdf https://www.fdot.gov/design/standardplans/current https://fdotwww.blob.core.windows.net/sitefinity/docs/default-source/maintenance/rdw/mrp/oom_20250717_mrphandbook2025.pdf?sfvrsn=8757fe4b_1

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a. Plan and direct day-to-day activities of Field Crews as directed by the Department and defined in the Scope of Work.

b. Oversee the operation, maintenance and repair of all equipment supplied by the

Contractor.

c. Manage and maintain inventory of any equipment, materials, stockpiles, etc.

provided by the Department.

d. Complete Daily Maintenance Crew Report (Form 325-010-01) in the format acceptable to the Department. Reports will be turned in at the end of each workday.

e. Operate equipment and perform day-to-day maintenance activities

f. Ensure proper safety protocols are followed by the crew including work zone traffic control.

5.2.1.2 Crew Leader Minimum Qualifications:

a. Five (5) years of infrastructure maintenance and/or construction experience.

b. Valid Class “A” Commercial Driver’s License.

c. Demonstrated experience planning and monitoring the work activities of field personnel providing highway construction and/or maintenance activities. Must be able to prepare timesheets and/or reports via hardcopy written documentation.

d. Thorough knowledge of practices, materials, methods and equipment used in routine highway maintenance activities.

e. Working knowledge of the Department’s Standard Plans for Road and Bridge

Construction and the Manual on Uniform Traffic Control Devices (MUTCD) and other traffic control procedures for work zones.

f. Working knowledge of the operation, repair and maintenance of equipment supplied by the Contractor and other equipment utilized in performing the activities defined in the scope of work.

g. Ability to clearly communicate orally and written in English.

h. Possess a current Florida Department of Agriculture Commercial Applicator’s license with the categories of licensure in Right-of-Way Pest Control and Aquatic Pest Control. All insecticides and herbicides must be applied by, or directly supervised by, an employee who possesses a current Florida Department of Agriculture Commercial Applicator’s license with the categories of licensure in Right-of-Way Pest Control and Aquatic Pest Control. This will allow any position on the crew to have the license. Whoever is licensed must follow F.A.C. 5E-9, Licensed Pesticide Applicators and Dealers.

i. Successful completion of an FDOT approved Temporary Traffic Control (TTC) advanced course and always maintain the TTC certificate or card on their person while performing work.

5.2.2.1 Equipment Operator Responsibilities:

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a. In the absence of the crew leader, assume the Crew Leader responsibilities as stated above.

b. Operate equipment and perform day-to-day maintenance activities

5.2.2.2 Equipment Operator Minimum Qualifications:

a. Demonstrated ability to plan and monitor the work activities of field personnel providing highway construction and/or maintenance activities.

b. Working knowledge of operation, repair and maintenance of equipment supplied by the Contractor and other equipment utilized in performing the activities defined in the scope of work.

c. Working knowledge of the Department’s Standard Plans for Road and Bridge

Construction and the Manual on Uniform Traffic Control Devices (MUTCD) and other traffic control procedures for work zones.

d. Ability to clearly communicate orally and written in English.

e. Possessions of a valid and current Class B commercial driver’s license.

f. Possess a current Florida Department of Agriculture Commercial Applicator’s license with the categories of licensure in Right-of-Way Pest Control and Aquatic Pest Control. All insecticides and herbicides must be applied by, or directly supervised by, an employee who possesses a current Florida Department of Agriculture Commercial Applicator’s license with the categories of licensure in Right-of-Way Pest Control and Aquatic Pest Control. This will allow any position on the crew to have the license. Whoever is licensed must follow F.A.C. 5E-9, Licensed Pesticide Applicators and Dealers.

5.2.3.1 Maintenance Worker Responsibilities:

a. Operate tools and small equipment and performing the day-to-day activities of Field

Crews as directed by the Department and defined in the Scope of Work.

5.2.3.2 Maintenance Worker Minimum Qualifications:

a. Working knowledge of typical roadway maintenance activities including operation of equipment supplied by the Contractor and other equipment utilized in performing the activities defined in the scope of work.

b. Completion of a FDOT approved Temporary Traffic Control Intermediate course.

c. Possess a current Florida Department of Agriculture Commercial Applicator’s license with the categories of licensure in Right-of-Way Pest Control and Aquatic Pest Control. All insecticides and herbicides must be applied by, or directly supervised by, an employee who possesses a current Florida Department of Agriculture Commercial Applicator’s license with the categories of licensure in Right-of-Way Pest Control and Aquatic Pest Control. This will allow any

12 | P a g e position on the crew to have the license. Whoever is licensed must follow F.A.C. 5E-9, Licensed Pesticide Applicators and Dealers.

5.3 Department Request to Replace Employee:

1. Any person employed by the Contractor who does not perform in a proper and skillful manner or displays any conduct which would present a negative impact on the

Department or facility will at the request of the Department, be removed from further work on the contract by the Contractor.

2. Such employee shall not return to work on this Contract without the Department’s prior written approval.

3. The Department reserves the right for making the final decision to accept or reject any individual being considered for assignment by Contractor.

5.4 Training & Safety and Personal Protective Equipment

The Contractor is to provide a safe working environment for the field staff ensuring that each worker has access to Personal Protective Equipment compliant to OSHA standards and appropriate for task being performed.

5.4.1 Required Training

The Contractor is to provide the following minimum training to staff:

Work Zone Traffic Control

Flagger Training by a national recognized organization

Illicit Discharge Training:

http://wbt.dot.state.fl.us/ois/IllicitDischarge/index.htm

Department of Corrections Training – The Department will provide training to Contractor Personnel who are required to work around inmates (if applicable).

The Contractor is to attend the Operations Center Monthly Safety meeting, if requested.

5.5 Work Hours

The Contractor will provide labor and equipment coverage for a 40-hour concurrent work week, typically consisting of four 10-hour days. The start of the work week will be defined as 7:00 A.M.

EST on Monday. Typical workday will consist of 7:00 AM to 5:30 PM EST, Monday through

Thursday. The Contractor shall not permit any worker to labor more than 40 hours during any one

(1) calendar week, except by written approval of Department. Any hours exceeding a 40 hour scheduled work week requires prior written approval by the Department. Written approval may be

13 | P a g e in the form of a text or email from the Department. Approved overtime will be paid 1.5 times the hourly rate established in the contract per position. Overtime is only paid after forty actual hours worked in a work week. The Department’s official workweek runs from 12:00 AM Friday to 11:59

PM on Thursday. This contract will match the Department’s official workweek. Holiday time is not official work time and will not be paid by the Department.

Should something prevent the crew from arriving on time or providing the requested number of crew members, call the Department’s designated staff as soon as possible but no later than 15 minutes before the required report time.

The Department may request the Contractor to provide personnel, day or night for incidents, emergencies and weather-related events, which may take place outside scheduled work hours, including evenings, holidays, and weekends.

Contractor shall keep, or cause to be kept, an accurate record showing the actual hours worked each day and each calendar week by each worker employed on the Project. This record shall be made available to the Department upon request.

6.0 Project Schedule

Upon execution of the contract, the Department will issue a Notice to Proceed. The Contractor shall begin work within thirty (30) calendar days after the issuance of the Notice to Proceed. A Contract Amendment is required for any work outside the scope of services for this contract. The start of services is anticipated to begin July 2026. All the dates above are estimates which are subject to change.

7.0 Contractor Provided Equipment (Per Crew)

7.1 Vehicles and Equipment

The Contractor shall provide the following minimum equipment for each field crew:

a. Crew Leader Vehicle with Truck Mounted Arrow Board (1) – Contractor shall equip

Crew Leader with pickup truck capable of hauling specified equipment and supplies.

b. Additional Vehicle (1) with Truck Mounted Arrow Board - Contractor shall supply pickup capable of hauling specified equipment and supplies.

c. Concrete mixer

d. Standard Lane closure equipment and sidewalk closure: Cones, Signs, Arrow Board, longitudinal (pedestrian) channelization devices

The Contractor may store their equipment at a designated area as directed per Operation

Center, contingent on availability. The Contractor shall purchase their own fuel. Fuel and other

14 | P a g e equipment operation and maintenance costs shall be incidental to the hourly equipment rate and will not be paid separately.

7.2 Power Tools (Per Crew)

The Contractor is responsible for reviewing the activity list and supplying appropriate power tools. Include costs for power tools in the hourly equipment rate. Suggested power tools include but are not limited to the following:

a. Chainsaws

b. Brush cutter

c. Backpack Blower

d. Pole Saws

e. Circular Saw

f. Concrete Saw

g. Drill

h. Weed eaters

i. Edger

7.3 Hand tools and miscellaneous equipment

The Contractor is responsible for reviewing activity list and supplying appropriate hand tools.

Include costs for hand tools and miscellaneous equipment in the hourly equipment rate. The

Contractor shall provide a smart phone for each Crew Leader so the crew can be reached by phone or text message in the field.

The following is a suggested list of tools and miscellaneous equipment to be provided by the

Contractor for each crew:

a. shovels

b. rakes

c. bush axes

d. mattock

e. heavy duty pry bar

f. heavy duty push brooms

g. sledgehammer

h. Measuring wheel

i. Herbicide sprayer

j. assorted hand tools

7.4 Traffic Control Equipment –

The Contractor shall provide traffic control equipment and materials suitable for providing a single lane closure on an arterial or interstate roadway. Equipment and materials shall meet the requirements in the Standard Plans for Road and Bridge Construction, Manual on Uniform

Traffic Control Devices (MUTCD), and all temporary traffic control products must be on the

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Department’s Approved Products List (APL). Additional temporary traffic control equipment shall be at the discretion of the Contractor unless the Department specifically requests additional equipment. Separate compensation will be provided for Department requested additional equipment.

8.0 Materials Provided by the Department

FDOT will provide the Contractor with the following materials:

a. Trash bags for litter pickup

b. Signs, posts, nuts, bolts, etc. for repair and replacement of damaged signs

c. Delineators

d. Pipe and grates for replacement of missing/damaged drainage

e. Paint and other materials for removal of graffiti

f. Patching materials

g. Miscellaneous fill material

h. Herbicides

i. Concrete

j. Sod and landscaping trees/plants

k. Guardrail, handrail, and cable barrier

l. Fence

m. Pavement markings and raised pavement markers

Additionally, disposal fees for litter removal and Construction & Demolition (C&D) debris will be allocated to the Department’s landfill account.

9.0 Safety and Incident Reporting

In an emergency affecting the safety of persons or property, Contractor shall act to prevent or minimize damage, injury, or loss. Contractor shall promptly notify the Department’s Project

Manager, which notice may be oral followed by written confirmation, within forty-eight (48) hours of the occurrence of such an emergency. Describe in full what occurred and provide the names of those involved with their contact phone numbers, and extent of injury and damage. Provide photos of damage to include time, date, and location.

If Contractor damages property or FDOT owned property, it will be the responsibility of the

Contractor to repair or replace the damaged item with a like item at the Contractor’s expense.

10.0 Payment

a. Monthly invoicing shall include payment for crews and equipment.

16 | P a g e

b. Crew rate shall include pricing for each crew member per work hour, all personnel costs, and all overhead and administrative costs.

c. Equipment rate shall include pricing per work hour per crew for all required equipment (ownership and operating costs) including but not limited to fuel, oil, maintenance, and insurance. All small equipment, power tools, hand tools, etc. are incidental to the hourly equipment rate.

d. Additional equipment, with prior written approval from the Department, will be paid through the contingency pay item at the direct rental invoice rate. In the event the additional equipment is owned by the Contractor, payment will be based on applicable Blue Book Rates. Charges for the additional equipment shall commence on the day the work using that equipment begins and will cease when the use thereof is no longer necessary for the work.

EXHB6—09/14

EXHIBIT "B"

METHOD OF COMPENSATION

1.0 PURPOSE:

This Exhibit defines the limits and method of compensation to be made to the Vendor for services set forth in Exhibit "A" and the method by which payments shall be made.

2.0 ASSIGNMENT OF WORK:

The Department shall request Vendor services on an as-needed basis. Services to be provided on each project will be initiated and completed as directed by the Project Manager. A "Letter of Authorization" will be issued for each project scheduled.

3.0 COMPENSATION:

The total of all authorizations shall not exceed a Budgetary Ceiling of $500,000.00.

This is a Term Contract for an Indefinite Quantity whereby the Vendor agrees to furnish services during a prescribed period of time. The specific period of time completes such a contract. The Department, based on need and availability of budget, may increase or decrease the Budgetary Ceiling by Amendment.

Execution of this Agreement does not guarantee that the work will be authorized.

4.0 ESTABLISHMENT OF LETTER OF AUTHORIZATION AMOUNT:

For each "Letter of Authorization" (LOA) the Vendor, following the Scope of Services as set forth in Exhibit "A", shall prepare an estimate of work and price based on the rates established in Exhibit "C", and allowable expenses. Once an acceptable Maximum Amount has been agreed upon by the Vendor and the Department's Project Manager, a "Letter of Authorization" shall be issued by the Project Manager. All work authorizations shall be completed within the term of this Agreement.

5.0 PROGRESS PAYMENTS:

The Vendor shall submit monthly invoices (3 copies) in a format acceptable to the Department. For the satisfactory performance of the services detailed in each "Letter of Authorization", the Vendor shall be paid up to the Maximum Amount of each Authorization. Payment shall be made at the contract hourly billing rates in Exhibit “C”, for services provided, as approved by the Department.

The contract hourly billing rates shall include the costs of salaries, overhead, fringe benefits and operating margin. Payment for expenses shall be made on the basis of actual allowable cost incurred as authorized and approved by the Department. The invoice shall include documentation of man-hours provided and itemization of costs incurred (including receipts).

Invoices shall be submitted to: Florida Department of Transportation Bill Duncan (Midway Operations).

17 Commerce Blvd. .

Midway, Florida 32343 .

6.0 DETAILS OF UNIT RATES:

Details of Unit Rates for the performance of the Vendor’s services set forth in Exhibit "A" are contained in Exhibit "C", attached hereto and made a part hereof.

7.0 TANGIBLE PERSONAL PROPERTY:

This contract does not involve the purchase of Tangible Personal Property, as defined in Chapter 273, F.S.

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 375-030-60

Florida Statutes VENDOR CERTIFICATION REGARDING PROCUREMENT

287.135 SCRUTINIZED COMPANIES LISTS OGC – 06/18

Respondent Vendor Name: _____________________________________________________

Vendor FEIN: ___________________

Vendor’s Authorized Representative Name and Title: ___________________________________

Address: ______________________________________________________________________

City: _____________________ State: _____________________________ Zip: ______________

Phone Number: ____________________________________

Email Address: _

Section 287.135, Florida Statutes, prohibits a company or other entity from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of: i) $100,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract , the company or other entity is on the Scrutinized Companies or Other Entities that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel; and, ii) $1,000,000 or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company or other entity is on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, created pursuant to Section 215.473, Florida Statutes, or is engaged in business operations in Cuba or Syria.

As the authorized representative of the company or other entity identified above in the section entitled “Respondent Vendor Name”, I hereby certify that the company or other entity is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, or the Scrutinized Companies or Other Entities that Boycott Israel List. I further certify that the company or other entity is not engaged in a boycott of Israel and is not engaged in business operations in Cuba or Syria. I understand that pursuant to Section 287.135, Florida Statutes, the submission of a false certification may subject the company to civil penalties, attorney’s fees, costs, and/or ineligibility to bid on future contracts.

Certified By: __________________________________________________________ who is authorized to sign on behalf of the above referenced company.

Authorized Signature Print Name and Title: _________________________________________

Date:

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

AFFIDAVIT REGARDING LABOR AND SERVICES

375-030-31

PROCUREMENT

11/25

Effective July 1, 2024, pursuant to §787.06(14), Florida Statutes, when a contract is executed, renewed, or extended between a nongovernmental entity and a governmental entity, the nongovernmental entity must provide the governmental entity with an affidavit signed by an officer or a representative of the nongovernmental entity under penalty of perjury attesting that the nongovernmental entity does not use coercion for labor or services.

Nongovernmental Entity's Name:

Address:

Phone Number:

Authorized Representative’s Name:

Authorized Representative’s Title:

Email Address:

AFFIDAVIT

I, insert nongovernmental entity's authorized representative name, as authorized representative attest that insert nongovernmental entity's namedoes not use coercion for labor or services as defined in §787.06, Florida Statutes.

Under penalty of perjury, I declare that I have read the foregoing Affidavit and that the facts stated in it are true.

(Signature of authorized representative) Date

STATE

COUNTY OF

Sworn to (or affirmed) and subscribed before me, by means of physical presence or online notarization, this day of , (year), by

Notary Public

Commission Expires

Personally Known OR Produced Identification Type of Identification Produced

E-VERIFY

375-031-06

OGC – 10/21

Contract No:

Financial Project No(s):

Project Description:

In accordance with the contract, the Vendor/Consultant/Contractor hereby acknowledges and certifies compliance with Section 448.095, Florida Statutes. The Vendor/Consultant/Contractor shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees. The Vendor/Consultant/Contractor shall utilize the U.S. Department of Homeland Security’s E-Verify system, in accordance with the terms governing use of the system. The Vendor/Consultant/Contractor shall comply with Section 448.095, Florida Statutes, for the duration of the contract term, including any extensions or renewal periods.

Company/Firm:

Authorized Signature:

Title:

Date:

PERFORMANCE BOND

375-040-27

OGC – 10/04

KNOW ALL MEN BY THESE PRESENTS: That we, (name)

(hereinafter called Vendor) of (address) and

(hereinafter called Surety) of (name)

(address) duly authorized to do business in the State of Florida, are held and firmly bound unto the State of Florida in the full and just sum of Dollars ($ ), lawful money of the United States of America, to be paid to the Florida Department of Transportation (hereinafter called the Department), to which payment will and truly to be made we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally and firmly by these presents;

WHEREAS, the above Vendor has subscribed to an agreement with the Department to bear the date of

, for contractual services agreement in connection with in County(ies), particularly known as

(hereinafter called the Agreement), upon certain terms and conditions in said Agreement more particularly mentioned; and

NOW, THEREFORE, The condition of this obligation is such that if the above Vendor in all respects will comply with the terms and conditions of said Agreement, and its obligations thereunder, including the Scope of Services, Specifications, General Conditions, Special Conditions, Bid Blank therein referred to and made a part thereof, and such alterations as may be made in said conditions and specifications, as therein provided for; and, further, if such Vendor will promptly make payment to all persons supplying labor, material, equipment and supplies, used directly or indirectly by the said Vendor or any subcontractor(s) in the prosecution of the work provided for in said Agreement, and promptly will pay all State Workers' Compensation and Unemployment Compensation taxes incurred in the performance of the said

Agreement and will pay to the Department any amount in money or property, the Department may lose or be overcharged or otherwise defrauded of, by reason of any wrongful or criminal act of the Vendor, its agents, or employees, then this obligation is to be void; otherwise, to be and remain in full force and virtue in law.

WITNESS the signature of the Vendor and the signature of the Surety by its

(Agent or Attorney-in-Fact, or otherwise) with seals of said Vendor and Surety hereunto affixed this day of , .

Surety Vendor

BY: BY:

Signature Authorized Signature(s)

TITLE: TITLE:

Attorney-in-Fact/Agent (Surety Seal)

ATTEST:

Secretary/Notary

Name/Telephone #: BY:

Address: Signature

Note: Attach Power of Attorney showing authority of Surety’s Agent or Attorney-in-Fact. This bond is not for public works contracts required by Section 25.05, Florida Statutes.

I N T R O D U C T I O N S E C T I O N

1) INVITATION

The State of Florida Department of Transportation, hereinafter referred to as the “Department”, requests written proposals from qualified Proposers to provide Midway Operations Supplemental Crew Contract.

It is anticipated that the term of the contract will begin on 7/1/2026 and be effective through 6/30/2027.

The Department intends to award this contract to the responsive and responsible Proposer whose proposal is determined to be the most advantageous to the Department. After the award, said Proposer will be referred to as the “Vendor”. For the purpose of this document, the term "Proposer" means the prime Vendor acting on its own behalf and those individuals, partnerships, firms, or corporations comprising the Proposer team. The term "proposal" means the complete response of the Proposer to the Request for Proposals (RFP), including properly completed forms and supporting documentation.

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/(click on “Search Advertisements”) under this RFP number. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting your proposal.

ACTION / LOCATION DATE LOCAL TIME

DEADLINE FOR TECHNICAL QUESTIONS - . . . . . . . . . 4-3-2026 4:00 PM

(There is no deadline for administrative questions)

QUESTIONS & ANSWERS POSTED TO VIP - . . . . . . . . . 4-7-2026 4:00 PM

PROPOSALS DUE, ON OR BEFORE - . . . . . . . . . . . 4-9-2026 10:00 AM

(Technical and Price Proposal) D3.Purch@dot.state.fl.us

PUBLIC OPENING (Technical Proposal) - . . . . . . . . . . . 4-9-2026 11:00AM 1074 Highway 90 East Chipley, FL 32428

PUBLIC OPENING / MEETING (Price Proposal) - . . . . . 4-23-2026 10:00 AM

9:00 AM SELECTION MEETING . . . . . . . . . . 5-4-2026

POSTING OF INTENDED AWARD - . . . . . . . . . . . . . . . . 5-4-2026

mailto:D3.Purch@dot.state.fl.us

3) AGENDA FOR PUBLIC MEETINGS

Agenda – Public Opening (Technical Proposals) Agenda for Public Opening of Technical Proposals for DOT-RFP-26-3016-CS:

Starting Time: see “Timeline” in RFP solicitation

- Opening remarks of approx. 2 minutes by Department Procurement Office personnel.

- Public input period – To allow a maximum of 15 minutes total for public input related to the

RFP solicitation.

- At conclusion of public input or 15 minutes, whichever occurs first, the Technical Proposals received timely will be opened, with proposer’s name read aloud and tabulated. Price proposals will be kept secured and unopened until the Price Proposal Opening.

- Adjourn meeting.

Agenda – Price Proposal Opening Agenda for Price Proposal Opening meeting for DOT-RFP-26-3016-CS:

Starting Time: see “Timeline” in RFP solicitation

- Opening remarks of approx. 2 minutes by Department Procurement Office personnel.

- Public input period – To allow a maximum of 15 minutes total for public input related to the

RFP solicitation.

- At conclusion of public input or 15 minutes, whichever occurs first, the Technical evaluation scores will be summarized.

Announce the firms that did not achieve the minimum technical score

Announce the firms that achieved the minimum technical score and their price(s) as price proposals are opened.

Announce total scores for firms Announce time and date of Selection/Intended Award decision meeting.

Adjourn

Agenda – Meeting to Summarize Evaluations and Select Intended Award Agenda for Intended / Recommended Award meeting for DOT-RFP-26-3016-CS:

Starting Time: see “Timeline” in RFP solicitation

- Opening remarks of approx. 2 minutes by Department Procurement Office personnel.

- Public input period – To allow a maximum of 15 minutes total for public input related to the

RFP solicitation.

- At conclusion of public input or 15 minutes, whichever occurs first, the Total Scores

(technical scores plus price scores) will be summarized.

- Announce Intended Award decision.

- Announce time and date decision will be posted on the Vendor Information Portal (VIP).

- Adjourn

4) SPECIAL ACCOMMODATIONS

Any person with a qualified disability requiring special accommodations at a pre-proposal conference, public meeting, oral presentation and/or opening shall contact the contact person at the phone number, e-mail address on the title page at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at

1 (800) 955-8771 (TDD).

S P E C I A L C O N D I T I O N S

1) MyFloridaMarketPlace

PROPOSERS MUST BE REGISTERED IN THE STATE OF FLORIDA’S MYFLORIDAMARKETPLACE

SYSTEM BY THE TIME AND DATE OF THE TECHNICAL PROPOSAL OPENING OR THEY MAY BE

CONSIDERED NON-RESPONSIVE (see Special Condition 20). All prospective proposers that are not registered should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call

1-866-352-3776 for assisted registration.

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #7d.

The Transaction Fees imposed shall be based upon the date of issuance of the payment.

2) Florida Department of Financial Services (DFS) W-9 REQUIREMENT

The Florida Department of Financial Services (DFS) requires all vendors that do business with the state to submit an electronic Substitute Form W-9. Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

3) QUESTIONS & ANSWERS

In accordance with section 287.057(25), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents.

Violation of this provision may be grounds for rejecting a response.

Any technical questions arising from this Request for Proposal must be forwarded, in writing, to the procurement agent identified below. Questions must be received no later than the time and date reflected on the Timeline.