CN-370000-HW680-DC018B.pdf
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- Contract number
- HW680
- Issued by
- Florida
About this file
Task Assignment Summary
This document constitutes a Task Assignment (TA) entered into between the State of Florida Department of Environmental Protection (FDEP) and Arcadis U.S. Inc. for groundwater monitoring services at the Mariner Mall (formerly Big B Cleaners) site in Pensacola, Escambia County. The Task Assignment DC018B operates under Contract Number HW680 and is effective through October 11, 2024. Theresa Pepe serves as the FDEP Project Manager, while Gus Suarez represents the contractor as Project Manager.
The scope of work encompasses annual groundwater monitoring from 21 select wells at the site, performed in accordance with the February 1, 2024 Work Plan submitted by Arcadis. The contract is structured on a fixed unit rate basis with a total Task Assignment value of $16,114.80. The work includes three subtasks: Project Management (automatically calculated as a percentage of total labor), Annual Groundwater Monitoring (involving depth-to-water measurements, sample collection using Passive Diffusion Bags, and laboratory analysis for volatile organic halocarbons), and preparation of an Annual Monitoring Report with recommendations due August 30, 2024. Invoice payment is contingent upon FDEP approval of the Annual Monitoring Report, IDW manifest, and Project Management deliverables. The cost estimate includes direct labor, overhead (79%), general and administrative costs (36%), fringe benefits (37.1%), travel expenses ($360.00 for vehicle rental), equipment procurement ($703.00 for PDBs), laboratory analysis ($1,533.00), and field equipment expenses ($1,025.00).
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Text version
Funding Information:
Org. Code E.O. Object Code Budget Entity Appropriation
Category Grant # Project # Year Amount
Additional Funding Information attached on separate page.
Rev. 8/26/2020
STATE OF FLORIDA
DEPARTMENT OF ENVIRONMENTAL PROTECTION
Task Assignment This Task Assignment (TA) is entered into between the Parties named below, pursuant to Contract Number: .
1. TA Number: TA Completion Date:
TA Description:
2. Parties State of Florida Department of Environmental Protection (Department)
Department Project Manager: Department Project Manager Phone:
Contractor Name: (Contractor ) ntractor’st ’s Project Manager: ontractor’s t’s Project Manager Phone:
3. Project Number:
(If different from TA Number) Project Location(s):
Project Name:
4. As consideration for the services rendered by Contractor under the terms of this TA, the Department shall pay the Contractor on the following bases, up to the Total TA Value as indicated below:
Fixed Price:
Fixed Unit Rate: (Extended Price)
Cost Reimbursement:
Total TA Value:
5. The Parties agree to comply with the terms and conditions of the underlying the Contract, and the following attachments which are hereby incorporated by reference:
Attachment 1:
Additional Attachments (if necessary):
IN WITNESS WHEREOF, this TA shall be effective on the last date signed below.
State of Florida Department of Environmental Protection
CONTRACTOR Department Name:
Title: Secretary or Designee
(Authorized Signature) (Authorized Signature) Date:
Additional signatures attached on separate page.
HW680
DC018B Completion October 11, 2024
Arcadis will conduct annual groundwater monitoring from select wells at the site. All activities will be performed according to the February 1, 2024, Work Plan submitted by Arcadis.
Theresa Pepe 850-245-8966 Contractor Arcadis U.S. Inc. Contractor
Contractor Gus Suarez Contractor 813-205-4703
ERIC_4657
4335 Fairfield Drive, Pensacola, Escambia County
Mariner Mall (formerly Big B Cleaners)
Contractor Contractor
✔ $ 16,114.80
$ 16,114.80
Scope of Work
Arcadis U.S. Inc.
Contractor Gus Suarez
Contract Manager
Gus Suarez, P.E. Digitally signed by Gus Suarez, P.E.
Date: 2024.02.19 11:23:54 -05'00'
Jennifer Farrell
Digitally signed by Jennifer Farrell Date: 2024.02.19 11:07:12 -05'00'
N/A
Task Assignment Notification/Change Order Deliverables and Invoice Schedule Attachment
WC TAFORM
Contract Number:
Task Assignment #:
Deliverables:
Deliverable Deliverable Due Date
Invoice Schedule:
Requirements for Invoice Submittal Amount to be Invoiced
TOTAL COST
Annual Monitoring Report/IDW manifest/Project Management 08/30/2024
FDEP approval of Annual Monitoring Report/IDW manifest/Project Management $ 16,114.80
$ 16,114.80
HW680
DC018B
FFLORIDA DEPARTMENT OF
EEnvironmental Protection
Bob Martinez Center
2600 Blair Stone Road Tallahassee, FL 32399-2400
Ron DeSantis Governor
Jeanette NNuñez
Lt. Governor
Shawn Hamilton Secretary
Memorandum
TO: Negotiation File Mariner Mall (former Big B Cleaners)
FACID NO. 17-9700554; ERIC_4657
Pensacola, Escambia County FROM: Theresa Pepe, Project Manager SUBJECT: Task Assignment DC018B (HW680) DATE: February 14, 2024
Arcadis U.S. Inc. will perform annual groundwater monitoring from select wells at the site. Groundwater monitoring will ensure that natural attenuation of contaminants continues to occur. All activities will be conducted in accordance with the February 14, 2024, Work Plan submitted by Mike O’Sullivan of Arcadis.
The final task assignment total is $16,114.80. Arcadis may invoice according to the attached schedule.
Specific negotiated subtasks are as follows:
Subtask 1: Project Management Project Management is automatically calculated as a percentage of total labor.
Subtask 2: Annual Groundwater Monitoring FDEP obtained site access from the new property owner in January 2024. Arcadis will confirm access with source and non-source properties prior to fieldwork.
Arcadis will sample twenty-one wells for drycleaning solvents based on recommendations from the previous monitoring report. Passive Diffusion Bags (PDB’s) will be utilized for the sampling. Note: The plume is large, at multiple lithologic depths, and is migrating toward a public well. Therefore, the high number of wells sampled is justified.
During task negotiations, one hour was deleted from the Principal Scientist; it was considered project management under the approved contract.
Mariner Mall, ERIC_4657
Subtask 3: Reporting An Annual Monitoring Report including recommendations for additional actions will be provided under this subtask. Hours and costs are comparable to past task assignments of similar scope.
FDEP COST ESTIMATE
Contractor: Arcadis, U.S., Inc.
Date: 2/1/2024
Task #: SubTask 1 Project Management Site: Mariner Mall (formerly Big B Cleaners) SubTask 2 Annual Groundwater Monitoring
Activity/Phase: Monitoring SubTask 3 Reporting Project Manager: Gus Suarez SubTask 4
SubTask 5
Totals 1 2 3 4 5 Labor Rate Category
$85.87 Project Manager Suarez, Gus (GS) 6 5.8 $60.88 Principal Scientist O'Sullivan, Michael (MOS) 38 18 20 0 0 $67.57 Principal Engineer Perella, John (JP) 0 0 0 0 0 $50.00 Senior Engineer Hanna, Chad (CH) 0 0 0 0 0 $28.94 Scientist Martineau, Duncan (DM) 32 32 0 0 0 $39.67 Drafter/Designer Oliva, Brian (BO) 6 0 6 0 0 $34.40 Drafter/Designer Berndgen, Wendy (WDB) 0 0 0 0 0 $35.00 Document Technician Ballheim, Debra (DJB) 0 0 0 0 0 $30.00 Document Technician Embras, Susan (SRE) 0 0 0 0 0 $37.25 Project Assistant Cruz, Michele (MC) 10 4 6 0 0
Total Hours 92 6 54 32 0 0
Direct Labor $4,350.55 $500.51 $2,170.92 $1,679.12 $0.00 $0.00
Overhead 79.00% $3,436.93 $395.40 $1,715.03 $1,326.50 $0.00 $0.00 Gen & Admin 36.00% $1,566.19 $180.18 $781.53 $604.48 $0.00 $0.00 Fringe 37.10% $1,614.05 $185.69 $805.41 $622.95 $0.00 $0.00 Total Labor $10,967.72 $1,261.78 $5,472.89 $4,233.05 $0.00 $0.00
Travel Vehicle Rental $360.00 $360.00 $0.00 $0.00 $0.00 Mileage Costs $0.00 $0.00 $0.00 $0.00 $0.00 Air Fare $0.00 $0.00 $0.00 $0.00 $0.00 Per diem + Hotel $0.00 $0.00 $0.00 $0.00 $0.00 Total Travel $360.00 $360.00 $0.00 $0.00 $0.00
Subcontractor (Equipment Procurement) PDB's - EON $703.00 $703.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractor Subtotal $703.00 $703.00 $0.00 $0.00 $0.00 Procurement Fee $70.30 $70.30 $0.00 $0.00 $0.00 Total Subcontractor Cost $773.30 $773.30 $0.00 $0.00 $0.00
Subcontractor (Services Procurement) Drilling (Conventional) $0.00 $0.00 $0.00 $0.00 $0.00 Drilling (Non-conventional) $0.00 $0.00 $0.00 $0.00 $0.00 Mobile Laboratory $0.00 $0.00 $0.00 $0.00 $0.00 Surveying $0.00 $0.00 $0.00 $0.00 $0.00 IDW - T&D - Erwin $190.00 $190.00 $0.00 $0.00 $0.00 Utilities $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractor Subtotal $190.00 $190.00 $0.00 $0.00 $0.00 Handling Fee $19.00 $19.00 $0.00 $0.00 $0.00 Total Subcontractor Cost $209.00 $209.00 $0.00 $0.00 $0.00
Laboratory Analytical Costs $1,533.00 $1,533.00 $0.00 $0.00 $0.00 Fast Turnaround Charges $0.00 $0.00 $0.00 $0.00 $0.00 Sample Shipping $150.00 $150.00 $0.00 $0.00 $0.00 Total Laboratory $1,683.00 $1,683.00 $0.00 $0.00 $0.00
Field Expenses Personal Protection $0.00 $0.00 $0.00 $0.00 $0.00 Expendables $120.00 $120.00 $0.00 $0.00 $0.00 Equipment (Drilling related) $0.00 $0.00 $0.00 $0.00 $0.00 Equipment (Analytical related) $705.00 $705.00 $0.00 $0.00 $0.00 Equipment (IDW related) $200.00 $200.00 $0.00 $0.00 $0.00 Equipment (Other) $0.00 $0.00 $0.00 $0.00 $0.00 Total Field Expenses $1,025.00 $1,025.00 $0.00 $0.00 $0.00
Subtotal $15,018.02 $1,261.78 $9,523.19 $4,233.05 $0.00 $0.00 Completion Fee $1,096.78 $126.18 $547.29 $423.31 $0.00 $0.00
Total Estimated Cost $16,114.80 $1,387.96 $10,070.48 $4,656.36 $0.00 $0.00
REV: 02/03 CEF ARCADIS Page 1
SITE : Mariner Mall (formerly Big B Cleaners) SUBTASK 2: Annual Groundwater Monitoring
DATE: 2/1/2024
LABOR CATEGORY
STAFF-TITLE WORK DESCRIPTION HOURS
Annual Groundwater Monitoring - 2024
Principal Scientist Property owners notification and site access agreement updates-five properties (10 hrs), PG oversight with field crew (3 hrs); Technical/trend analysis (5 hr) 18 Scientist Mob/demob, prepare sampling kits/equipment (8 hrs), DTW/field measurements, pdb sampling/deployment 21 wells (24 hrs) 32 Project Assistant Sample container ordering, preparation, electronic transcriptions of field data 4
TOTAL LABOR 54
VEHICLE TYPE RATE UNIT USEAGE
Automobile $80.00 Per Day 0 $0.00 $0.00 Van/Truck $120.00 Per Day 3 $360.00 $360.00
TOTAL VEHICLE $360.00
SUBCONTRACTOR COSTS
Equipment Procurement
Name Equipment Rate Units Usage Totals EON PDB's $703.00 Per Day 1 $703.00
Total Equip.: $703.00 Services Procurement
Name Purpose Rate Units Usage Totals IDW Drum Transportation and Disposal IDW $95.00 Per Drum 2 $190.00 $0.00 Lump Sum 0 $0.00
Handling Fee $0.00 Per Month 0 $0.00 Total Services: $190.00
TOTAL $893.00
LABORATORY COSTS
Analytical Costs Parameter Method Media Rate Turn Around Total Samples Totals
VOC (Halocarbons Only) 8260C Aqueous $73.00 1.00 21 $1,533.00 TAT 24-hr=110% (2.1) 3-day=65% (1.65) 1-week=20% (1.20) Total Lab: $1,533.00
Rate Units Usage Shipping - Large (25 to 50 lbs.) --- --- $150.00 Per Cooler 1 $150.00 Shipping - Small (0 to 25 lbs.) --- --- $110.00 Per cooler 0 $0.00
Total Shipping: $150.00
TOTAL LAB $1,683.00
EQUIPMENT
Expendables Miscellaneous Expendables $40.00 Per Day 3 $120.00
Total Expendables: $120.00 Equipment Items Tubing, Poly/HDPE $0.30 Per Foot $0.00 55-gallon Drum $100.00 Each 2 $200.00
Total Equipment Items: $200.00 Equipment Kits
Shallow Groundwater Sampling Kit $290.00 Day 1 $290.00 Deep Groundwater Sampling Kit $415.00 Day 1 $415.00
Total Equipment Kits: $705.00
TOTAL EQUIPMENT $1,025.00
SITE : Mariner Mall (formerly Big B Cleaners) SUBTASK 3: Reporting
DATE: 2/1/2024
LABOR CATEGORY
STAFF-TITLE WORK DESCRIPTION HOURS
Annual Groundwater Monitoring Report - 2024 Principal Scientist PG trend analysis, certification of report (2 hrs) 2 Principal Scientist Report preparation (10 hrs), tables (4 hrs), figures (4 hrs) 18 Drafter/Designer BO Figures, graphs generation for report, ADaPT upload (6 hrs) 6 Project Assistant Word Processing, database update,report assembly/submittal/upload (6 hrs) 6
TOTAL LABOR 32
VEHICLE TYPE RATE UNIT USEAGE
Automobile $80.00 Per Day 0 $0.00 $0.00 Van/Truck $120.00 Per Day 0 $0.00 $0.00
TOTAL VEHICLE $0.00
SUBCONTRACTOR COSTS
Services Procurement
Name Purpose Rate Units Usage Totals IDW Drum Transportation and Disposal IDW $200.00 Per Drum 0 $0.00 EON PDB's $703.00 Lump Sum 0 $0.00
Handling Fee $0.00 Per Month 0 $0.00 Total Services: $0.00
TOTAL $0.00
LABORATORY COSTS
Analytical Costs Parameter Method Media Rate Turn Around Total Samples Totals
VOC (Halocarbons Only) 8260C Aqueous $73.00 1.00 0 $0.00 TAT 24-hr=110% (2.1) 3-day=65% (1.65) 1-week=20% (1.20) Total Lab: $0.00
Rate Units Usage Shipping - Large (25 to 50 lbs.) --- --- $150.00 Per Cooler 0 $0.00 Shipping - Small (0 to 25 lbs.) --- --- $110.00 Per cooler 0 $0.00
Total Shipping: $0.00
TOTAL LAB $0.00
EQUIPMENT
Expendables Miscellaneous Expendables $40.00 Per Day 0 $0.00
Total Expendables: $0.00 Equipment Items Tubing, Poly/HDPE $0.30 Per Foot $0.00 55-gallon Drum $100.00 Each 0 $0.00
Total Equipment Items: $0.00 Equipment Kits
Deep Groundwater Sampling Kit $415.00 Day 0 $0.00 Shallow Groundwater / Soil Vapor Screening Kit $290.00 Day 0 $0.00
Total Equipment Kits: $0.00
TOTAL EQUIPMENT $0.00
Arcadis U.S., Inc.
1705 Metropolitan Boulevard Suite 101 Tallahassee Florida 32308 Phone: 850 422 2555 Fax: 850 668 0080 www.arcadis.com
FL Engineering License #7917 FL Geology License #GB564 FL Surveying License #LB7062
Ms. Theresa Pepe Bureau of Waste Cleanup Division of Waste Management Florida Department of Environmental Protection 2600 Blair Stone Road, M.S. 4520 Tallahassee, Florida 32399-2400
Date: February 1, 2024 Subject: Proposal for Annual Groundwater Monitoring at Mariner Mall (formerly Big B Cleaners), 4335 Fairfield Drive, Pensacola, FL, FDEP Facility Identification Number ERIC_4657.
Dear Ms. Pepe, Arcadis U.S., Inc. (Arcadis) is pleased to submit this level of effort (LOE) and cost proposal for the annual groundwater monitoring activities at Mariner Mall (formerly Big B Cleaners), located at 4335 Fairfield Drive, Pensacola, FL (FDEP Facility Identification Number ERIC_4657; “the Site”). This proposal includes one groundwater monitoring event, and one letter report summarizing field activities. The FDEP cost estimating spreadsheets (Attachment A) is attached.
SCOPE OF WORK
Subtask 1 - Project Management Subtask 1 is reserved for project management as specified by FDEP and is calculated automatically in the cost estimating form (Attachment A).
Subtask 2 - Groundwater Monitoring (2024) Depth-to-water (DTW) will be measured in 21 existing monitor wells. DTW measurements will be used to establish groundwater flow direction, horizontal gradients, and vertical gradients. Following completion of DTW measurement, PDBs will be removed from 21 existing wells (MW002, MW003, MW010, MW011, MW012, MW013, MW014, MW015, MW016, CW008, MW006, MW007, MW018, MW019, MW020, MW021, CW012, MW023, MW024, MW025, and MW026). Each PDB or monitor well will be sampled for volatile organic halocarbons (VOHs only) by EPA Method 8260C for a total of 21 groundwater samples. Groundwater samples will be delivered to a National Environmental Laboratory Accreditation Program (NELAP)-approved laboratory for analysis. Due to the volume contained in each PDB and that the field water quality parameters are not reflective of true aquifer conditions, field water quality measurements will not be collected. Monitoring well purge water will be contained in 55-gallon drums, sampled for characterization, and disposed of properly. Monitoring well locations are shown on attached figures.
FDEP – Mariner Mall Proposal 2024 www.arcadis.com _Mariner Mall AGM proposal_feb24
PDB Replacement PDBs will be replaced in the 21 monitor wells sampled for use during the next annual monitoring event. Field replacement of PDBs during the sampling event will allow the PDBs to achieve equilibrium with aquifer at an earlier date and is cost saving measure for future groundwater monitoring events. The Interstate Technology Regulatory Council (ITRC) PDB Samplers Frequently Asked Questions states that PDBs have been used to annually monitor groundwater sites with no obvious loss of bag integrity depending on groundwater conditions.
Subtask 3 - Annual Groundwater Monitor Report (2024) Upon completion of sampling activities and receipt of laboratory analytical reports, Arcadis will prepare an Annual Groundwater Monitoring Report. The report will detail sampling activities and present updated tables and figures depicting groundwater flow direction and plume extent/concentrations. The report will present conclusions and recommendations based upon historical and newly acquired data.
SCHEDULE
Arrangements for groundwater sampling activities will be conducted upon receipt of a Task Assignment (TA) from the FDEP.
ESTIMATED COST
A Cost Estimate Form and Level of Effort forms (CEF/LOE) that present estimated project costs are included as Attachment A. Please contact me if you have any questions regarding this proposal.
Sincerely, Arcadis U.S., Inc.
Mike O’Sullivan, P.G.
Principal Geologist
Email: mike.osullivan@arcadis.com Direct Line: 850.895.4739 Mobile: 850.491.2346
Attachments:
Figure Attachment A – Cost Estimate Form and Level of Effort forms Attachment B – Subcontractor Quotes
408 Ditmar Street Pensacola, FL 32503
To: Mr. Mike O’Sullivan Arcadis, Inc. U.S.
1705 Metropolitan Boulevard Tallahassee, FL 32308
February 1, 2024
Re: Drum Disposal – 4335 Fairfield Drive – Pensacola, FL
Mr. O’Sullivan:
Please ensure that all drum lids are properly secured and that drums are on a level surface like the surrounding area (i.e., not on a pallet, etc.). A single False Mobilization fee will apply if our driver is not able to locate a drum on site or if we are unable to access the property due to a locked gate, etc.
This quote is valid for 90 days.
Respectfully, Robert Donado Erwin Remediation, Inc.
Email: Robert@erwinremediation.com Office: 850-466-2358
The price for transportation and disposal of two (2) drums of non-hazardous groundwater impacted with drycleaning solvents from your site in Pensacola, Fl will be $95.00 per drum, or $190.00 total.
p y, PO Box 443 Snellville, GA 30078 - 3230 Industrial Way SW Snellville GA, 30039 - www.EONPro.com
QUOTATION
Phone:
Fax:
Quoted By:
800-474-2490 / 770-978-9971 770-978-8661 Lynn Kricun
Quote I.D:
Quote Date:
Valid Thru:
QUO5473
06-07-2023
Quotation Provided for: Shipping Address:
Arcadis-PensacolaFL 1510 Airport Boulevard, Suite 3 Pensacola, FL 32504
Arcadis-PensacolaFL Anthony Boros 1510 Airport Boulevard, Suite 3 Pensacola, FL 32504
Customer PO Payment Terms Ship Via
Pending
Quantity Item # Description Unit Price
Net Price
1.00 ADM-Pre
This Shipment Contains PRE-FILLED Passive Di usion Samplers. PLEASE CHECK CONTENTS FOR DAMAGE
IMMEDIATELY
21.00 GSD210-PF1
24in x 1.75in 500 ml Equilibrator Passive Di usion Sampler (PDB) Pre lled with ASTM Type 1 Deionized water.I2102 Discharge Straws packaged separately
$ 32 $ 672
1.00 GSS10-100 Service: PDB Blank pre lled w/ 130 ml of ASTM Type I deionized water Lot B2126 $ 4 $ 4
1.00 GSD150-PF1
Passive Di usion Sampler (PDB)- .75 X 42in 200 ml (no mesh) - Pre lled with ASTM Type 1 DI water-Lot I2102 Discharge Straws packaged separately
$ 25 $ 25
1.00 FSF106 Cable tie 4in black - pack of 25 $ 2 $ 2
Items Total $ 703
Tax $ 0
Shipping $
Grand Total $ 703
Mariner Mall PDBs
File details come from the government source that posted it. Updated .