01 78 39 - Project Record Documents.pdf
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- Lancaster County, Pennsylvania
About this file
This is a Specification Section 01 78 39 for Project Record Documents prepared by Herbert, Rowland & Grubic, Inc., related to the Penn Township Municipal Building Alterations project in Pennsylvania. The specification establishes requirements for maintaining comprehensive project record documentation throughout construction, including marked-up drawings, specifications, addenda, change orders, reviewed shop drawings, product data, and manufacturer's instructions. Contractors are required to maintain one set of record documents on-site, recording actual revisions concurrent with construction progress at minimum weekly intervals. Record drawings must be marked with erasable red pencil to show actual installations, including dimensional changes, utility locations, concealed elements, equipment placement, and modifications made through addenda or change orders. Documentation must be organized into manageable, durable sets and clearly identified as "PROJECT RECORD DRAWING" with the contractor's name stamped on all sheets.
Contractors must submit one marked-up paper copy and PDF electronic files of all record documents to the Engineer with the Substantial Completion request. Additionally, a Manual for Materials and Finishes must be submitted in two preliminary draft copies before work begins, with the Engineer providing comments on the proposed format and content. For equipment or components put into service during construction, documentation must be submitted within ten days of acceptance. Miscellaneous record submittals must include material and equipment test and inspection reports, delivery slips, and other records required by individual specification sections. The specification emphasizes complete and accurate documentation enabling future reference by the Owner, with particular attention to concealed installations and underground utilities that would be difficult to identify or measure after construction completion.
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Text version
01 78 39 – PROJECT RECORD DOCUMENTS
Herbert, Rowland & Grubic, Inc. 01 78 39 - 1 006566.0459
SECTION 01 78 39 - PROJECT RECORD DOCUMENTS
PART 1 - GENERAL
1.1 SUMMARY
A. Section Includes:
1. Project record documents.
2. Manual for Materials and Finishes.
3. Miscellaneous Record Submittals.
B. Related Sections:
1. Section 01 77 00 - Closeout Procedures: general closeout procedures.
2. Individual Sections for specific requirements for Project Record Documents of the
Work in those Sections.
1.2 PROJECT RECORD DOCUMENTS
A. Maintain on Site one set of the following record documents; record actual revisions to the Work:
1. Drawings.
2. Specifications.
3. Addenda.
4. Change Orders and other modifications to the Contract.
5. Reviewed Shop Drawings, product data, and Samples.
6. Manufacturer's instruction for assembly, installation, and adjusting.
B. Ensure entries are complete and accurate, enabling future reference by Owner.
C. Store record documents separate from documents used for construction.
D. Record information concurrent with construction progress, not less than weekly.
E. Specifications: Legibly mark and record, at each product Section, description of actual products installed, including the following:
1. Manufacturer's name and product model and number.
2. Suppliers name and contact.
3. Product substitutions or alternates used.
4. Changes made by Addenda and modifications.
F. Record Drawings: Maintain one set of the Contract Drawings and Shop Drawings:
1. Preparation: Mark Drawings to show the actual installation. Require individual or entity who obtained record data to prepare the marked-up Record Prints:
a. Give particular attention to information on concealed elements that would be difficult to identify or measure and record later.
b. Accurately record information in an understandable drawing technique.
c. Record data as soon as possible after obtaining it. Record and check the markup before enclosing concealed installations.
Herbert, Rowland & Grubic, Inc. 01 78 39 - 2 006566.0459
2. Content: Types of items requiring marking include, but are not limited to, the following:
a. Dimensional changes to Drawings.
b. Revisions to details shown on Drawings.
c. Depths of foundations in relation to plant datum.
d. Measured horizontal and vertical locations of underground utilities and appurtenances, referenced to permanent surface improvements:
1) Depth of buried utility lines.
2) Dimension distances from permanent facility components that are parallel to utilities.
3) Dimension ends, corners, and junctions of buried utilities to permanent facility components using triangulation.
4) Identify and locate existing buried or concealed items encountered during Project.
e. Revisions to electrical circuitry.
f. Actual equipment locations.
g. Locations of concealed internal utilities.
h. Changes made by Addendum, Field Order, Change Order or Work Change
Directive.
i. Details not on the original Contract Drawings.
j. Field records for variable and concealed conditions.
k. Record information on the Work that is shown only schematically.
3. Mark the Contract Drawings or Shop Drawings, whichever is most capable of showing actual physical conditions, completely and accurately. If Shop Drawings are marked, show cross-reference on the Contract Drawings.
4. Mark record sets with erasable, red-colored pencil. Use other colors to distinguish between changes for different categories of the Work at same location.
5. Mark important additional information that was either shown schematically or omitted from original Drawings.
6. Note Addendum numbers, Field Order numbers, Work Change Directive numbers, Change Order numbers, and similar identification, where applicable.
7. Prepare new Drawings where neither the Contract Drawings nor Shop Drawings are not suitable to show actual installation:
a. New Drawings may be required when a Change Order is issued as a result of accepting an alternate, substitution, or other modification.
8. Format: Identify and date each Record Drawing; include the designation
"PROJECT RECORD DRAWING" in a prominent location:
a. Cross out Engineer's title block and seal from all sheets and stamp all sheets with name of Contractor.
b. Record Drawings: Organize Record Drawings into manageable sets. Bind each set with durable paper cover sheets. Include identification on cover sheets.
G. Submit one (1) marked-up paper copy documents to Engineer with Substantial Completion] request.
H. Submit PDF electronic files of marked-up documents to Engineer with Substantial Completion request.
Herbert, Rowland & Grubic, Inc. 01 78 39 - 3 006566.0459
1.3 MANUAL FOR MATERIALS AND FINISHES
A. Submit two copies of preliminary draft or proposed formats and outlines of contents before start of Work. Engineer will review draft and return one copy with comments.
B. For equipment or component parts of equipment put into service during construction and operated by Owner, submit documents within ten days after acceptance.
C. Moisture Protection and Weather Exposed Products: Include product data listing applicable reference standards, chemical composition, and details of installation. Include recommendations for inspections, maintenance, and repair.
D. Additional Requirements: As specified in individual product Specification Sections.
1.4 MISCELLANEOUS RECORD SUBMITTALS
A. Assemble miscellaneous records required by other Sections. Bind or file miscellaneous records and identify each. Miscellaneous records include the following:
1. Material and equipment test and inspection reports.
2. Equipment and material delivery slips.
PART 2 - PRODUCTS - Not Used.
PART 3 - EXECUTION - Not Used.
END OF SECTION
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