00 63 36 - Field Order Form-R.pdf

This is a Field Order Form document from Herbert, Rowland & Grubic, Inc., serving as an engineer's directive for Penn Township, Pennsylvania's alterations to its municipal building located at 97 North Penryn Road, Manheim. The project encompasses two separate construction contracts: Contract #1 (General Construction) includes demolition, sitework, concrete work, interior framing, exterior replacement finishes (asphalt shingles, composite cladding, polymer trim), storefront glass and aluminum frames for a new vestibule, replacement doors, and roof system removal and replacement; Contract #2 (Electrical Construction) provides heating and lighting systems for the new vestibule, rear entry, side entry, and landscape lighting. The work is classified as Level 2 Alterations and must comply with the 2018 International Building Code and International Existing Building Code with accessibility requirements. Sealed bids are due September 3, 2026 at 10:00 a.m. via the PennBid online platform, with a mandatory site visit scheduled for August 11, 2026 from 10:00 a.m. to 11:00 a.m. Questions must be submitted by August 20, 2026 at 2:00 p.m. The Notice of Intent to Award will be considered by the Township Board of Supervisors on September 14, 2026. Substantial Completion is required by April 12, 2027, with final completion by April 26, 2027.

Bid security of 10 percent in the form of a certified check or bond must accompany each bid, which are irrevocable for 60 days, extendable to 120 days. Successful bidders must provide performance and payment bonds equal to 100 percent of the contract price and execute the EJCDC C-520 agreement and modified EJCDC C-700 General Conditions. The project is subject to Pennsylvania prevailing wage requirements under Act 442, and contractors must maintain workers' compensation insurance of $1 million per occurrence and commercial general liability insurance of $1 million per occurrence/$2 million general aggregate, with Penn Township and the engineer named as additional insureds. The contractor must coordinate with the Township, which will remain the owner-occupant during construction with operations Monday through Friday from 7:00 a.m. to 6:00 p.m., and must provide 72 hours' notice for activities affecting owner operations while maintaining dust control, security, and temporary utilities. Liquidated damages of $1,000 per day apply for delays beyond Substantial Completion, with an additional $1,000 per day for delays in final completion.