UNSPSC 40101700: Cooling equipment and parts and accessories

Includes all types of cooling equipment as well as related parts and accessories

UNSPSC 40101700 Cooling equipment and parts and accessories is a Class code that encompasses the supply of air conditioning units, refrigerants, compressors, blower motors, capacitors, HVAC components, and related parts for replacement, maintenance, and new installation across state and local facilities. State and local governments soliciting under this code range from state departments (Texas Health and Human Services Commission, Texas Department of Criminal Justice, California Department of Veterans Affairs, Georgia Department of Driver Services) and county governments (Orange County, Williamson County, Hancock County, Hall County) to municipalities (City of Austin, City of Norwalk), school districts (Houston Independent School District, Portland Public Schools, Parkway School District), housing authorities, transit agencies (Dallas Area Rapid Transit Authority), and courts. The work encompasses both supply-only procurements and full installation and integration with building automation systems; recent opportunities include refrigerants (R22, R410A, R454A), packaged HVAC units ranging from 2.5-ton to 40-ton systems, split systems, cooling towers, and ancillary components such as variable frequency drives, blower motors, and compressors. Representative recent solicitations include the Texas Health and Human Services Commission's IFB for chemicals, gases, HVAC equipment, hardware, and supplies with a $50,000 estimated annual value (response due July 28, 2026), the County of Orange's IFB for OEM General Motors/Chevrolet parts on an as-needed basis with same-day and next-business-day delivery to three Fleet Management warehouse locations (response due July 27, 2026), and Parkway School District's competitive procurement for HVAC parts through a blanket purchase order agreement with estimated annual spending of approximately $20,000 and a 48-hour in-stock delivery requirement (response due May 21, 2026).

Geographic concentration is heaviest in Texas (multiple TDCJ, Williamson County, and other state agency solicitations), with significant secondary activity in California (Veterans Affairs, Los Angeles County Superior Court), Florida (FDOT District 4, Clay County, Hillsborough County), Massachusetts (Massachusetts Trial Court), Georgia (Department of Driver Services, Hall County), Missouri (Parkway School District), Connecticut (Portland Public Schools, City of Norwalk), and scattered activity in other states. Supply-only procurements typically require firm fixed pricing, F.O.B. destination delivery, and 10–14 day standard lead times, while installation and replacement projects demand licensed mechanical contractors, comprehensive insurance (general liability $1,000,000+ per occurrence, workers' compensation), performance and payment bonds, prevailing wage compliance where applicable, and extended warranties (often one to ten years on parts and labor). Evaluation criteria frequently emphasize lowest responsive and responsible bid, but larger capital projects employ best-value scoring incorporating contractor experience with similar projects, site superintendent and project manager qualifications, and pricing as weighted factors. Set-aside activity is present but not uniform; some procurements identify small business, HUB, DVBE, or EDBE set-asides, while others remain open to all qualified vendors. Incumbent vendor and award value information is rarely disclosed in posted solicitations.