IFB Evaporative Cooler, Exhaust Fan and Ceiling Fan Installations, Ukiah, CA ¿ Mendocino County

The California Department of Transportation (Caltrans) issued an Invitation for Bid (IFB) for evaporative cooler, exhaust fan, and ceiling fan installations in Ukiah, California, located in Mendocino County and Mendocino CDP. The procurement was posted on March 6, 2026, with a bid due date of March 24, 2026. The selected contractor must provide all labor, tools, materials, equipment, supplies, parts, permits, fees, travel, disposal fees, and incidentals necessary to complete the installation project. Specific deliverables include five wall-mount evaporative cooler units with controllers and wall-mount structures, two gable-mounted exhaust fans with individual thermostats, four seven-foot diameter reversible ceiling fans with controllers, and one twelve-foot diameter reversible ceiling fan with a controller, along with all related equipment and materials. The contractor is responsible for ensuring all installations comply with project specifications and requirements as detailed in the solicitation documents. Prospective bidders should note that the solicitation documents currently lack digital accessibility updates, with an accessible version available upon request to ADAdocs@dot.ca.gov or by calling (833) 713-2922.

The solicitation materials do not specify set-aside designations, restrictions on responding organizations, disadvantaged enterprise preferences, or incumbent vendor information in the available documentation. No budget range or award value has been disclosed in the posted opportunity materials. An Addendum No. 1, issued on March 17, 2026, provided clarifications to prospective contractors regarding questions submitted during the bidding process and included sign-in sheets from a bidders' meeting, though this addendum does not modify base contract specifications or requirements. Interested contractors should review all solicitation documents thoroughly and direct any questions or requests for additional clarification to Caltrans' Administration Division of Procurement and Contracts to ensure full compliance with project requirements prior to bid submission.