Boiler Water Treatment Service

The Town of Greenwich, Connecticut is issuing a Request for Bid (RFB 7942) for boiler water treatment services to establish a service contract with one or more qualified contractors to provide monthly water treatment services, chemicals, reagents, and equipment maintenance across six municipal facilities: Town Hall, Police Headquarters, Senior Center, Old Greenwich Civic Center, Western Greenwich Civic Center, and Central Fire Station. The scope encompasses closed-loop re-circulating systems, cooling towers, steam boilers, and boiler condensate control with specialized chemical programs for each system type. Sealed bids are due by 11:00 AM on March 3, 2026, submitted to the Town of Greenwich Purchasing Department, with the initial contract term running from June 1, 2026, through May 31, 2027, and four optional one-year renewal periods available by mutual consent. Bidders must provide complete fixed monthly service costs for each location inclusive of all labor, equipment, chemicals, delivery, and travel, along with hourly labor rates for additional projects and any applicable material markup percentages. Contractor minimum requirements include employment of a full-time official with a chemical or engineering degree, field service technicians with at least three years of water treatment experience and a Commercial Pesticide Applicators Supervisory license for code 7I, a copy of the Commercial Pesticide Application Registration, sample service reports, and a list of proposed products. Pre-bid site visits may be scheduled by contacting Mr. Luigi Romano at 203-622-7743, and vendors should direct inquiries to Daniel Centofanti at 203-622-7882 or Daniel.Centofanti@greenwichct.gov.

The solicitation is open to all vendors with no identified set-aside designations or restrictions on organizational types. Insurance requirements mandate General Liability coverage of $2,000,000 aggregate/$1,000,000 per occurrence, Comprehensive Automobile Liability of $1,000,000, Excess Liability of $5,000,000, Workers' Compensation as required by Connecticut statute, and Professional Liability of $1,000,000. The Town reserves the right to increase or decrease quantities by up to 10% and to add or delete service locations as needed, with each single project not to exceed $35,000. Payment terms are net 30 days after receipt of invoice and acceptance of services, and no taxes are to be included in bid prices as the Town is exempt from Federal and State taxes. No incumbent vendor or current contractor information is listed in the procurement documents. The estimated total contract value is not specified in the solicitation materials, though the maximum individual project value is capped at $35,000.