Replacement of Air Conditioning Unit for Police Department

The City of South Daytona, Florida is issuing a Request for Quotation (RFQ) for the replacement of an air conditioning unit at the Police Department Building located in Volusia County. The procurement seeks qualified vendors to supply and install a replacement 7.5-ton Carrier Complete Split System (Carrier 48VL-A or equivalent) with copper piping replacement, integrated with existing ductwork, controls, and electrical infrastructure. The scope of work includes removal of the old system, installation of the new system, site surveys, project planning, electrical connections, refrigerant charging, system testing, staff training, and a one-year warranty on parts and labor. Vendors must have a minimum of five years of HVAC installation and maintenance experience, hold all necessary Florida state licenses and certifications, and provide at least three references from similar projects completed within the last three years. Evaluation of proposals will be weighted as follows: Cost (30%), Experience and Qualifications (30%), Project Plan and Timeline (20%), References (10%), and Compliance with Standards and Regulations (10%). All equipment must comply with the latest Florida Building Code, Air Conditioning Contractors of America standards, National Electrical Code, EPA refrigerant handling regulations, and OSHA safety standards. Quotes must be submitted electronically via the City's e-Procurement Portal at https://procurement.opengov.com/portal/southdaytona by 2:00 p.m. on Thursday, March 5, 2026, with the opportunity posted on February 23, 2026.

No specific set-aside designations or restrictions limiting responses to particular types of organizations, such as disadvantaged enterprises or minority-owned businesses, are identified in the procurement documentation. No incumbent vendors or current contractors are listed in the available materials. The replacement system must integrate with the existing ductwork, controls, and electrical infrastructure at the Police Department Building, requiring compatibility with current installations. The specified equipment must have a cooling capacity of 90,000 BTU/hr, minimum SEER 14 efficiency, and 208/230V, 3-phase voltage. The selected contractor must commence work within 30 days of receiving the Notice to Proceed and substantially complete the work within 120 calendar days, with full completion required within 150 calendar days, with liquidated damages assessed at $500 per day for delays. No specific award value or budget range is stated in the procurement documentation, and no contract renewal options are identified.