Replacement of Air Conditioning Unit for Police Department

The City of South Daytona, Florida, located in Volusia County, has issued Request for Quotation (RFQ) 26-RFQ-006 for the replacement and retrofitting of a 5-ton air conditioning unit at the Police Department. This procurement seeks quotes for the complete removal of the existing unit and installation of a new 5-ton air conditioning system meeting specific technical specifications, including an Energy Efficiency Ratio (EER) of 11.0, Seasonal Energy Efficiency Ratio (SEER) of 16.0, R-410A refrigerant compatibility, and 208/230V 3-phase power capability. The scope of work encompasses removal of the existing unit, installation of the new air conditioning unit, installation of a new air handler and programmable Wi-Fi-enabled thermostat, ductwork modifications, electrical connections, refrigerant line installation, system testing and commissioning, and comprehensive training to maintenance staff. All work must comply with the Florida Building Code, ASHRAE standards, the National Electrical Code, and EPA refrigerant handling regulations, with project completion required within 30 days from contract award. Quotes must be submitted electronically through the City's e-Procurement Portal at https://procurement.opengov.com/portal/southdaytona by 2:00 pm on Wednesday, May 13, 2026, with quotes remaining firm for 90 days following the opening date. The City will evaluate proposals based on price, quality, ability to perform, compliance with specifications, and past performance, with award made to the lowest responsible bidder meeting all requirements.

The procurement documents do not identify any specific set-aside designations for disadvantaged enterprises or restrictions limiting eligible respondents to particular organization types. No incumbent vendors or current contractors are listed in the available documentation. Contractors must obtain certificate of insurance, comply with E-Verify employment eligibility verification, provide public entity crime certifications, and maintain drug-free workplace program certification. The selected contractor must carry Workers' Compensation with Employers' Liability limits of $500,000 per accident and $500,000 per employee, Commercial General Liability insurance of at least $300,000 per occurrence with a $600,000 general aggregate, Commercial Automobile Liability of $300,000 per accident, and Fire damage liability of $300,000. Work must commence within 30 days of receiving the Notice of Award with substantial completion within 120 calendar days and full completion within 150 calendar days, with liquidated damages of $500 per day assessed for delays beyond established milestones. No specific budget range or award value is provided in the available documentation, with pricing to be submitted on a lump-sum basis including all materials, labor, equipment, disposal of the existing unit, and transportation costs.