Replacement of Cooling Towers in Los Angeles County

The California Science Center has issued Request for Quotation (RFQ) C 25-205 for security equipment maintenance services to support the facility's Avigilon Closed Caption Television (CCTV) system. The procurement covers maintenance and support services for multiple Avigilon camera models, network video recorders, switches, and related equipment distributed across the Science Center's facility at 700 Exposition Park Drive in Los Angeles, California, spanning the Los Angeles County, Lake Los Angeles CDP, East Los Angeles CDP, and Los Angeles City jurisdictions. The contractor must provide comprehensive services including twenty-four-hour, seven-day-per-week off-site troubleshooting and administrative support, quarterly on-site preventative maintenance, parts replacements, and optional annual camera cleaning. Required qualifications mandate that the contractor be a certified Avigilon partner and must provide a minimum of three Avigilon Certified Technicians, confirmed by letter from Avigilon prior to contract award. The contract covers two fiscal years (FY 2026-27 and FY 2027-28) with service line items including monthly off-site support, quarterly preventative maintenance sessions, parts with a not-to-exceed limit of $5,000, and hourly labor for parts replacement capped at 16 hours. Written questions must be submitted by April 17, 2026, at 2:00 PM, with the State's responses released by April 21, 2026, at 5:00 PM, and quotations are due on April 24, 2026, by 2:00 PM via email to eguzman@californiasciencecenter.ca.gov or physical delivery to the Science Center. The Notice of Intent to Award will be released on April 27, 2026, with a proposed award date of May 6, 2026.

The contract includes small business and Disabled Veteran Business Enterprise (DVBE) preference incentives, with eligible non-small businesses claiming 25% small business subcontractor participation receiving a 5% bid preference, and DVBE participation eligible for incentive adjustments up to 5% or $100,000, whichever is less. All responses must include mandatory attachments comprising a Seller's Permit or Certification of Registration, Bidder Declaration, Avigilon Certified Technicians letter, Recycled Content Certification, Payee Data Record (Standard 204), and relevant DVBE documentation if applicable. The contractor must maintain commercial general liability insurance with limits of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability insurance of $1,000,000 combined single limit, and statutory workers' compensation coverage. Additional requirements include California business licensing, criminal background clearances and tuberculosis testing verification for all personnel, and compliance with California's Information Practices Act and Consumer Privacy Act regarding personnel data sharing. The contract is awarded on an "All or None" basis to the lowest responsive, responsible bidder, with pricing submitted on the State's designated bid sheets where bidders must complete all pricing fields with specific dollar amounts and cannot submit alternative terms or conditions. While no specific incumbent vendor or award value is identified in the solicitation, the not-to-exceed amount for parts replacement is $5,000, with the overall contract value dependent on the quoted prices for the various service line items across the two-year period.