Water Treatment Services

The Board of County Commissioners of Okaloosa County, Florida, is requesting bids on water treatment services at eight county facilities under ITB FM 76-26, with proposals due September 16, 2026, at 3:00 p.m. and a non-mandatory pre-proposal meeting on August 25 at 10:00 a.m. This is a federally grant-funded solicitation carrying Davis-Bacon Act provisions, Byrd Anti-Lobbying Amendment compliance, debarment and suspension certifications, Buy America requirements for materials permanently incorporated into projects, and drug-free workplace and E-Verify certifications.

The scope covers monthly inspection, testing, and treatment of chilled water loops, heating closed loops, evaporative cooling towers, condenser systems, and water softeners at Crestview Courthouse, County Jail, Emergency Operations Center, Destin Fort Walton Beach Airport (VPS), Okaloosa County Administration Building, South Courthouse Annex, Water and Sewer Building, and Destin Fort Walton Beach Convention Center. Services include monthly biological studies of biocide-treated systems, quarterly reporting, and 24-hour emergency consultation with on-site representation within 48 hours upon request. The contractor must prevent biological fouling, scale deposition, and corrosion beyond specified limits, maintain water chemistry per defined pH and inhibitor standards, and keep bacterial counts below 100,000 bacteria/ml. Compliance with FDA Guidelines Section 21 for boiler treatment chemicals and all Florida and U.S. regulations for chemical handling is mandatory. The contractor must also provide hourly labor rates for out-of-scope repairs, including weekly and overtime/weekend rates, and materials and equipment rates with markups.

The contract term is three years with two optional one-year renewals upon mutual written agreement. Pricing shall be submitted quarterly for each facility with separate line items and combined annual totals. Insurance requirements include commercial general liability of $1 million per occurrence, professional liability of $1 million per claim, pollution/environmental liability of $1 million per occurrence, workers' compensation at statutory limits, and employer's liability coverage of $500,000 per accident. Questions are due September 1, 2026, at 3:00 p.m. Proposals remain subject to acceptance or rejection for 90 days after bid opening. The county reserves the right to award to multiple vendors and to waive informalities or reject any or all bids.