Cooling Tower Maintenance Services
Open State & local contract opportunity Posted
- Solicitation number
- 060-3159902-MB
- State
- California
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- 03103 Air Conditioners: Commercial, And Parts And Accessories Not Individually Itemized
- 49590 Tissue-Processing Equipment And Supplies (For Histology): Cryostats, Flotation Baths, Microtomes, Paraffin Embedment Systems, Etc.
- 03128 Cooling Towers: Forced Air, Gravity, Etc.
- 41558 Refrigerators And Cooling Equipment, Laboratory, Specialized: Explosion-Proof, Ultra-Low Temperature, Etc.
- 49043 Laboratory And Scientific Equipment And Supplies (Not Otherwise Classified)
- UNSPSC codes
- Point of contact
-
- Mary Barreto mbarreto@ocsheriff.gov (714) 834-2065
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The County of Orange, Sheriff-Coroner is requesting competitive bids for cooling tower maintenance services under IFB #060-3159902-MB, with bids due December 15, 2026 at 4:00 p.m. and a mandatory job walk on December 1, 2026 at 8:00 a.m. A 5% bid price preference applies to County of Orange Local Small Business (OCLSB) certified vendors, or 8% if certified as both OCLSB and Disabled Veteran Business Enterprise (DVBE).
Services cover routine inspection, testing, cleaning, certification, corrective maintenance, chemical treatment, water quality management, and 24/7/365 emergency response for cooling towers at two primary locations: the Theo Lacy Facility in Orange and the James A. Musick Facility in Irvine, with potential extension to additional Sheriff-maintained facilities. Work must comply with California Health and Safety Code Section 116057, ASHRAE Standard 188, OSHA requirements, and EPA Legionella prevention guidelines. Contractors must maintain a minimum of two security-cleared personnel available at all times and respond to emergencies with qualified technicians on-site within four hours of initial contact. All contractor personnel require security clearance and annual background checks conducted through the County's electronic clearance portal, with approved clearance documentation required by November 20, 2026 for job walk attendance.
Bidders must hold current California electrical contractor licensing (C-10) and cooling tower maintenance certifications. Pricing is structured as firm fixed fees for semi-annual and annual preventive maintenance, hourly labor rates differentiated by standard business hours versus after-hours and weekend/holiday services, plus materials at actual invoice cost with a contractor-specified markup, and equipment rentals at invoice cost with approved markup.
The contract term is three calendar years with no automatic renewal. Contractors must provide performance and labor/material payment bonds equal to the estimated contract amount, maintain commercial general liability insurance of $1 million per occurrence and $2 million aggregate, and provide 90-day warranties on labor and materials. Questions close December 8, 2026 at 5:00 p.m. Job walk attendance is mandatory; failure to attend or obtain security clearance results in bid rejection. Bids remain valid for 365 days after the closing date.
Opportunity text
The County of Orange, Sheriff-Coroner, (hereinafter referred to as County) is requesting competitive bids from qualified vendors (hereinafter referred to as Bidder) for Cooling Tower Maintenance Services. The County has attempted to provide all information available. It is the responsibility of each Bidder to review, evaluate, and, where necessary, request any clarification prior to submission of a bid. The awarded Contract, (hereinafter referred to as Contract) will be between the County and awarded Bidder, (hereinafter referred to as Contractor) in accordance with the model contract terms, conditions and scope of work.
This is a fully electronic solicitation - only electronic bids submitted through the County's online bidding system will be allowed; no other form of bid submittals will be accepted. Prior to submitting a bid, Bidders are advised to carefully read the instructions below, including the model contract and any solicitation attachments and/or exhibits. For assistance on uploading proposals via County's eProcurement Portal, please contact procurement-support@opengov.com or https://help.procurement.opengov.com/en/.
All questions or requests for interpretations must be received within this solicitation's Question & Answer section as specified in the solicitation. Respondents are not to contact other County personnel with any questions or clarifications concerning this solicitation.
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