GEAREDUCER

The City of Austin Purchasing Office is requesting quotations on a Marley Cooling Tower Series 4000 geareducer (stock 23214, 12.98:1 ratio) under IFQ 1100 BAS1105, with quotes due October 16, 2026 at 2:00 PM.

The solicitation employs a two-tiered notice process: certified HUBs and M/WBE vendors receive initial email notification; if adequate quotes are not received, the opportunity is posted publicly online. The specification calls for one unit of the identified geareducer; the City does not guarantee purchase of this quantity. Vendors must certify non-debarment status, comply with wage theft ordinances, and provide evidence of Workers' Compensation, Commercial General Liability, and Business Automobile Liability insurance with minimum limits of $500,000 per occurrence (workers' comp and auto liability requirements may be waived if the vendor arranges common-carrier delivery).

Delivery is FOB Destination to Austin Energy–Sand Hill Energy Center at 1101 Fallwell Lane, Del Valle, Texas 78617. All handling, shipping charges, and applicable discounts must be included in the quoted unit price. The City of Austin is exempt from Federal Excise and State Sales Tax; tax must not be included in quotations. Payment is due within 30 days of receipt of properly documented invoices upon satisfactory delivery.

Award will be made to the lowest responsive offer meeting minimum qualifications. Quotes must be submitted via email to Bailie Shotwell at Bailie.Shotwell@AustinTexas.gov with the solicitation number in the subject line. Respondents must submit materials specifications and descriptive literature for any products not referenced in the solicitation.