Cooling Tower Gear Reducer

The City of Austin Purchasing Office has issued Invitation for Quotation (IFQ) 1100 BAS1085 for a single cooling tower gear reducer component. The procurement seeks one unit of a Marley Series 4000 Gear Reducer with a 12.98:1 ratio, designated as a City of Austin manufactured part, to be delivered to the Austin Energy-Sand Hill Energy Center located at 1101 Fallwell Lane, Del Valle, Texas 78617. All quotes must be submitted by 3:00 PM on March 2, 2026, to Bailie Shotwell at Bailie.Shotwell@AustinTexas.gov, with the solicitation number included in the subject line of all correspondence. Pricing must be quoted on an FOB Destination basis with all freight and handling charges included in the unit price; the City of Austin is exempt from federal excise tax and state sales tax, and these taxes must not be included in quoted prices. Respondents are required to submit material specifications, descriptive literature, manufacturer catalogs, cut sheets, test results, and documentation demonstrating compliance with applicable industrial standards for products not on a Qualified Products List. Award will be made to the lowest responsive offer meeting any specified minimum qualifications, and winners must complete the City of Austin Wage Theft Training within thirty days of contract award. Payment terms allow for payment within thirty days of receipt of properly documented invoices, contingent upon delivery of conforming goods to the City's satisfaction.

The City of Austin implemented a two-tiered solicitation process, initially reaching certified Historically Underutilized Business (HUB) and Minority/Women-Owned Business Enterprise (M/WBE) vendors registered with the State of Texas and City of Austin before making a public posting online at Austin Finance Online if adequate quotes are not received from the initial notice. Respondents must complete the Offer Sheet, Price Sheet, Non-Discrimination Certification, Wage Theft Certification, and Debarment Certification as part of their submittal. The solicitation does not identify an incumbent vendor, current contractor, or specific funding source. Offerors may arrange their own delivery or leave the carrier field blank for vendor-arranged delivery; if shipment is made by common carrier, Workers Compensation Employee Liability and Business Automobile Liability Insurance requirements are waived. No specific award value or budget range is disclosed in the solicitation documents, though the City notes that the estimated quantity is subject to change and does not guarantee purchase of the listed quantity.