25RS0030 - redding server room HVAC minisplit

The California Department of Veterans Affairs is procuring installation services for a server room HVAC minisplit system at the Veterans Home in Redding, Shasta County (IFB 25RS0030, Project Number CA25-0394). The project scope includes the installation of a new Mitsubishi 3-ton heat pump backup split system with a wall-mounted fan coil unit in server room G14, placement of a condensing unit on the roof, design of new electrical power systems, and integration with the existing Building Management System. The deliverables encompass equipment procurement, installation, testing, commissioning, and startup service with factory-authorized training for maintenance personnel. Bidders must hold a California Class B General Building Contractor license with C-10 Electrical and C-20 HVAC classifications. The evaluation criteria include compliance with prevailing wage requirements, lump sum pricing including all costs for bonds, insurance, sales tax, and expenses, submission of bid security equal to at least 10 percent of the total bid amount, and achievement of Disabled Veteran Business Enterprise (DVBE) participation targets. Critical dates include the mandatory pre-bid site inspection on April 30, 2026, at 10:00 AM; the deadline for questions on May 7, 2026, at 4:00 PM; responses to questions by May 15, 2026; bid submission deadline of May 22, 2026, at 4:00 PM to Calvet_CAbids@calvet.ca.gov; and bid opening on May 26, 2026, at 9:30 AM in Sacramento. The estimated project term is 120 calendar days, with contract award anticipated within 45 days after bid opening.

The project includes Disabled Veteran Business Enterprise (DVBE) participation set-asides with incentive provisions ranging from 1 to 5 percent depending on the level of confirmed DVBE participation exceeding 3 percent. All bidders must attend the entire mandatory pre-bid site inspection to be eligible for bid submission, and attendance must be documented on the project sign-in sheet. The new minisplit system must integrate with the existing Building Management System using a PROCON BACnet and Modbus interface and operate as a backup to the existing fan coil unit serving the MDF room. Technical specifications mandate compliance with California Mechanical Code, California Fire Code, Title 24, ASHRAE standards, and OSHA requirements, with mechanical equipment UL-listed and properly labeled. The refrigerant piping system must utilize R-454B or R-32 refrigerant and comply with ASME B31.5 and ASHRAE 15 standards. No specific budget range or award value is identified in the contract documents; however, the successful contractor will be required to furnish performance and payment bonds each in the amount of 100 percent of the contract price and execute the contract within 7 days of receipt.