Special Event Amenity Rentals

Trinity Metro, the Fort Worth Transportation Authority operating in Tarrant County, Texas, is issuing Request for Proposal 26-T011 to procure temporary amenity rentals for a major international sporting event scheduled in Fort Worth during June and July 2026. The scope of work includes delivery, installation, servicing, and removal of approximately 3,000 linear feet of steel interlocking crowd control barriers, portable restrooms with ADA-compliant units (minimum 10% of total), outdoor-rated swamp coolers for evaporative cooling, 2-inch chain-link fencing (550 feet with optional privacy mesh), and optional shade structures and custodial services across two locations—Centreport Station and Fort Worth Central Station—during nine match days between June 14 and July 14, 2026. Vendors must provide turnkey service including all labor, equipment rates, delivery, setup, servicing, removal, and site restoration. Required qualifications include demonstrated experience with event amenity rentals and the ability to maintain 24/7 on-call contact during the event series while ensuring compliance with all City of Fort Worth permits and safety standards. Evaluation will be based on contractor experience and qualifications (30 points), technical approach and execution plan (25 points), project schedule and availability (25 points), pricing and cost effectiveness (20 points), and required forms and certifications (pass/fail). Critical deadlines include a mandatory pre-proposal meeting and site walkthrough on February 11, 2026, at 1:00 PM CST; written questions deadline of February 18, 2026, at 5:00 PM CST; and proposal submission due March 5, 2026, at 2:00 PM CST via electronic submission through Bonfire or hard copy delivery, with contract award anticipated for March/April 2026.

This procurement is funded through the Federal Transit Administration (FTA), requiring compliance with FTA regulations, civil rights requirements, suspension and debarment certifications, and domestic preference provisions for materials. No incumbent vendor has been identified, and there are no specific set-asides designated for disadvantaged enterprises or minority-owned businesses, though all federal compliance requirements apply. Contractors must maintain comprehensive insurance coverage including workers' compensation insurance with a waiver of subrogation endorsement and carry additional insured endorsements naming Trinity Metro. Proposers must submit itemized pricing separated by amenity category and match day, with pricing evaluation considering overall cost-effectiveness and value to Trinity Metro. The contract is structured as a fixed-fee agreement with a one-year term subject to funding appropriations and Board approval, and Trinity Metro reserves the right to conduct interviews and demonstrations from qualified proposers if deemed necessary. No specific budget range or award value is disclosed in the procurement documentation.