NIGP 015: Addressing, Copying, Mimeograph, and Duplicating Machine Supplies: Chemicals, Inks, Paper, etc.

NIGP 015 Addressing, Copying, Mimeograph, and Duplicating Machine Supplies: Chemicals, Inks, Paper, Etc. is a Class code under which state and local governments procure office paper, printing consumables, and related supplies for in-house reproduction and copying operations. Recent solicitations show school districts and municipalities buying prepaid copier paper (acid-free, 20 lb., 92 brightness, bulk-case quantities), specialty paper for print shop operations, and commercial printing services bundled with variable data printing, mailing fulfillment, and bulk mail presort compliance. The code also captures catalog discount arrangements for copy machines themselves and on-call printing and graphic design services. Issuing bodies include independent school districts (Rockwood, Parkway, Dayton Public Schools), city procurement offices (West Sacramento, Tucson), and regional purchasing cooperatives (Region 7 ESC in Texas). School districts dominate recent activity under this code, driven by ongoing demand for copier paper consumption and periodic refreshes of printing service contracts that bundle design, production, and fulfillment.

Geographic activity clusters in Texas (Region 7 Purchasing Cooperative, Brownsville), Florida (Clay County, Palm Bay), Missouri (Rockwood School District), Ohio (Dayton Public Schools), and California (West Sacramento). Representative recent opportunities include Rockwood School District's RFB for 6,310 cases of district-wide prepaid copier paper through June 30, 2027, with delivery to 30 schools and a May 22, 2026 response deadline; Region 7 Purchasing Cooperative's catalog discount bid for copy machines (CM2628) with estimated total expenditures of $9,378,324 and a September 29, 2026 deadline; and Dayton Public Schools' RFP for printing and bulk mailing services with 75,000 pages of black-and-white printing, 100,000 pages of color printing, and 350,000 pieces of bulk mail presort services annually, due May 15, 2026. The City of West Sacramento issued an RFQ for on-call graphic design, printing, fulfillment, and direct mailing services (response date June 10, 2026, now closed) requiring environmental compliance (30% post-consumer recycled content paper, soy or vegetable-based low-VOC ink) and itemized pricing for design, production, and mailing. School districts and municipalities are deploying cooperative purchasing vehicles and multi-year master agreements to manage printing and paper costs, with contracts typically running one to three years and incorporating fulfillment and compliance requirements (FERPA for school districts, USPS bulk mail regulations, recycled-content standards).