BID#2024-25 Fine Paper Supplies

Putnam Northern Westchester (PNW) BOCES is conducting a competitive bid (Bid #2024-25) for Fine Paper Supplies to support its component districts, seeking comprehensive paper product procurement for the period from October 1, 2025, through September 30, 2026. The procurement encompasses a diverse range of paper products including bond paper, copy paper in multiple colors and weights, carbonless paper, index stock, digital color paper, and vellum. Vendors must demonstrate at least three years of continuous service, financial responsibility, and capable labor resources to qualify. The bid will be publicly opened on August 25, 2025, at 11:30 AM, with potential for two additional one-year renewal options. Bidders are required to submit extensive documentation including insurance certificates, comprehensive bid sheets, vendor responsibility questionnaires, and various compliance forms. The solicitation mandates that awarded vendors provide all necessary materials at a cost plus percentage mark-up, with PNW BOCES reserving the right to separately bid any project if deemed strategically advantageous.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises, though vendors must comply with non-discrimination statutes and Iran Divestment Act requirements. Insurance requirements are stringent, including minimum coverage levels for commercial general liability, automobile liability, workers' compensation, and umbrella/excess insurance. While no incumbent vendor is explicitly identified in the current bid documents, the previous contract awarded to Quill LLC for the 2022-2023 period suggests potential market interest. The current bid indicates an approximate annual spend of around $50,000 for copy paper, with a $100 minimum delivery requirement per order. PNW BOCES will require all paper to be delivered to a single location, and the awarded vendor(s) must demonstrate comprehensive capability to meet the district's diverse paper supply needs across multiple specifications and formats.