Copy Paper

Fayette County Public Schools (FCPS) Purchasing Department in Lexington, Kentucky is seeking bids for xerographic bond copy paper through Invitation for Bid (IFB) 68-25. The procurement involves two specific quantity options: 840 cartons and 7,560 cartons, with each carton containing 10 reams of paper. Bidders must provide copy paper meeting rigorous specifications, including a minimum brightness of 92, chemical wood-free pulp, a hard smooth finish, and a basis weight of 20/50 at 17"x22". The solicitation requires vendors to submit paper samples alongside their bids and provide pricing for standard copy paper and a version containing 50% or more post-consumer recycled content. The contract period will run from December 1, 2025, to November 30, 2026, with potential renewals extending the agreement up to five total years. The bid is scheduled to be opened on October 17, 2025, with the first paper order anticipated for the first week of December 2025. Delivery will be made directly to the FCPS Warehouse in Lexington, with specific packaging requirements mandating mill-processed paper in 500-sheet sealed packages delivered on non-returnable pallets.

The procurement includes provisions supporting minority-owned and women-owned business enterprises, suggesting potential set-aside or preference considerations for disadvantaged businesses. Bidders must comply with various state and federal regulations governing such procurements. The previous year's copy paper pricing was $27.50 per carton, which may provide a benchmark for current pricing expectations. FCPS indicates flexibility in vendor selection, potentially awarding the contract to multiple vendors to mitigate potential supply chain disruptions. The district emphasizes comprehensive vendor qualifications, including the ability to meet detailed paper specifications and delivery requirements. While specific budget ranges are not explicitly stated, the procurement involves substantial quantities suggesting a significant contract value. The multi-year contract structure and potential for renewals indicates FCPS's intent to establish a stable, long-term paper supply relationship with qualified vendors.