Computer related supplies

Onondaga-Cortland-Madison (OCM) Board of Cooperative Educational Services (BOCES) is seeking Original Equipment Manufacturer (OEM) computer-related supplies through Request for Bid RFB-226-04, specifically targeting data storage media and printer cartridges for the Central New York Regional Information Center (CNYRIC). The procurement covers 148 line items including DesignJet printer products, inkjet printer products, laser printer products, memory cards, and USB drives, with a strong emphasis on HP and other manufacturer printer supplies. Vendors must be authorized resellers with manufacturer certification letters and provide three reference letters from educational agencies in New York State, dated January 1, 2025 or later. The bid requires strict adherence to OEM packaging standards, with no remanufactured or compatible cartridges permitted. The contract period will run from August 1, 2025, to July 31, 2026, with potential extensions for up to four additional one-year increments. Bids are due on June 10, 2025, at 1:30 p.m., with public bid opening scheduled for the same time, and pricing must remain firm for the initial 180 days of the contract.

The procurement does not explicitly mention set-aside designations or specific restrictions for disadvantaged enterprises. Vendors must provide manufacturer Outlet ID numbers for HP product bids and ensure all flash drives are USB 3.0 or greater. Delivery expectations are set at 30 calendar days from purchase order receipt, with invoicing to be issued separately for each purchase order and only for quantities actually delivered. While specific budget ranges are not disclosed, the extensive line item list suggests a potentially significant procurement value. Price escalation is possible after the initial 180-day period, subject to documented manufacturer price changes and OCM BOCES approval. The bid emphasizes original manufacturer products and requires vendors to provide detailed product information and comply with all specified requirements. Although no incumbent vendors are mentioned, the comprehensive nature of the bid suggests an ongoing need for computer-related supplies across the educational service region.