Copy paper, specialty paper, envelopes & supplies

The Onondaga-Cortland-Madison Board of Cooperative Educational Services (OCM BOCES) is soliciting bids for a comprehensive procurement of copy paper, specialty paper, envelopes, and related office supplies across multiple school districts in Onondaga, Cortland, and Madison Counties. The Request for Bid (RFB-225-48) covers 85 line items including white and colored copy paper, card stocks, index papers, NCR forms, laminates, binding supplies, transparencies, labels, and various envelope types with specific requirements for paper brightness, grain, size, and packaging. Bids will be received until 1:30 P.M. on April 2, 2025, with a contract period from June 1, 2025 to November 30, 2025, and potential extensions up to four additional years. Evaluation criteria will consider price, vendor ability to meet specifications, letters of supply, prior performance, and sample analysis. Minimum delivery quantities are set at 20 cartons for white copy paper and 10 assorted cartons for colored or specialty paper, with detailed delivery specifications for approximately 50 different educational facilities.

The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide detailed pricing for full truck load, less-than-full truck load, and mixed case orders, with strict brand restrictions excluding certain manufacturers like Scholastic and Mondi Maestro. While specific budget ranges are not disclosed, the comprehensive nature of the bid suggests a significant procurement value covering multiple school districts. Delivery requirements are highly specific, with most districts requiring deliveries Monday through Friday during designated time windows, and many mandating advance notification and specific unloading equipment. Vendors must specify manufacturer, brand, and potential charges for inside delivery and equipment rental, with the potential for award to a single vendor for truck load and pallet categories, or multiple vendors for individual line items based on the most advantageous proposal.