RFP School Nutrition Paper & Miscellaneous Items

Paulding County School Food Authority (SFA) in Georgia is issuing a Request for Proposal (RFP) for the procurement of paper products and miscellaneous items to support the School Nutrition Program across 27 school sites. The RFP, posted April 3, 2026, encompasses 82 line items including foam and plastic food containers, disposable gloves, napkins, toilet tissue, paper towels, cleaning supplies, and miscellaneous food and beverage items such as sugar-free syrups, cocoa mix, and snack crackers. Vendors must provide complete quotes with unit pricing and case/box pricing for all items, with estimated annual usage quantities ranging from single units to 10,000 case units. Deliveries are required on Mondays between 7:00 am and 2:00 pm to all 27 school sites, with delivery shortages to be fulfilled within 48 hours; all pricing must include packing and transportation costs to individual school sites, with Federal Excise Tax and State Sales Tax excluded. The initial contract term runs from July 1, 2026, through June 30, 2027, with four annual renewal options available. Written questions must be submitted by April 14, 2026, with proposals due by April 30, 2026, at 3:00 pm EST to 140 Bethel Church Road, Hiram, Georgia 30141, with non-public opening occurring at 3:15 pm the same day. Evaluation criteria include experience and capabilities (30 points), price (45 points), and exclusions or proposed substitutions (25 points); the SFA may award one or multiple vendors based on responsive and responsible proposals.

Vendors may respond as single proprietors, partnerships, corporations, joint ventures, or LLCs, with no specific set-aside designations mentioned in the available documentation. Vendors must comply with Buy American provisions requiring domestic commodities to comprise over 51% of agricultural components, maintain HACCP plans with recall procedures, provide E-Verify compliance documentation, and carry liability insurance with minimum coverage of $500,000 for both general liability and automobile liability. All proposal prices must be firm and fixed throughout the initial contract term, though mid-year price increases may be proposed by December 1 for January implementation if supported by third-party documentation, and emergency market-driven increases are permitted with vendor justification. The SFA reserves the right to conduct occasional purchases of local fresh produce for special educational opportunities and may purchase goods from alternative sources in emergency situations without penalty to either party. Payment will be made within 30 days of invoice receipt for properly received and inspected goods. Award determination is expected within approximately 60 days of proposal opening, and the contract is contingent upon available budget funds and approval by the SFA Board of Education. No incumbent vendor or specific budget range is identified in the RFP documentation.