NIGP 01545: Paper, Chemicals, and Supplies (for Diffusion Transfer Type Copying Machines) (see 305-39 for Diazo Process Copy Machines)

NIGP 01545 Paper, Chemicals, and Supplies (For Diffusion Transfer Type Copying Machines) is an Item code covering specialty paper stock and related consumables that state and local jurisdictions procure on an as-needed basis for print operations and document reproduction. Recent solicitations show state and local governments buying carbonless forms, colored and white stock in various weights and sizes, envelopes, cover stock, labels, foam board, vinyl materials, and shipping boxes—primarily through transportation authorities and cooperative purchasing vehicles. The Orange County Transportation Authority (OCTA) posted IFB 250238 in October 2026 for approximately 70 line items of specialty papers with an estimated annual budget of $200,000 and a one-year initial term through June 30, 2027, with a one-year renewal option. Pricing is firm-fixed unit price per 1,000 units, and delivery occurs to a single print shop location in Orange, California with one-business-day turnaround. Award criteria are cost-only at 100 percent weight. DBE participation goals apply, and prevailing wage and Davis-Bacon Act compliance are required. The incumbent vendor is Spicers under Purchase Order C42074.

Region 7 Purchasing Cooperative, a multi-jurisdictional cooperative vehicle, posted a separate renewal solicitation (CM2628) in August 2026 for copy machines with estimated total expenditures of $9.3 million and a two-year contract term running October 15, 2026 through October 15, 2028, with responses due September 29, 2026. Evaluation prioritizes competitive pricing and favorable commercial terms including discount percentages, net payment terms, and free shipping options. The recent activity reflects solicitation primarily in Texas and California, with reach extended through cooperative purchasing mechanisms. Transit authorities and cooperative purchasing organizations drive activity under this code; school districts, counties, and municipalities access supplies through established cooperative frameworks rather than individual procurements.