RFB 2025-29 Office Supplies, Envelopes & Paper

Madison County, New York is seeking bids for RFB 2025-29, a comprehensive procurement of office supplies, envelopes, and paper for county operations. The solicitation covers a wide range of products including various envelopes, forms, custom stamps, labels, paper products, file folders, writing implements, and office accessories. Bids will be opened on April 17, 2025, at 11:00 a.m., with a contract term from May 10, 2025, to May 9, 2026, and the potential for a 60-day extension. Vendors must submit sealed bids to the Purchasing Office in Wampsville, with no faxed submissions accepted. The county allows line-by-line or whole award bidding, with delivery limited to Oneida, Wampsville, and Canastota areas. Bidders are required to provide detailed pricing information, including brand names, vendor SKU numbers, package sizes, and costs, and can propose "OR EQUAL" alternatives to specified manufacturer models. Evaluation criteria include compliance with specifications, pricing, and the ability to meet the county's operational needs.

The procurement does not specify explicit set-aside designations for disadvantaged enterprises, but bidders must comply with various New York State legal requirements, including sexual harassment prevention policies and corporate compliance screening. Vendors must provide proof of insurance, including workers' compensation, general liability, and automobile liability coverage. The county will require a minimum one-year warranty on materials and workmanship, and successful bidders must submit Material Safety Data Sheets for any hazardous materials. Bidders must complete and sign all required submission pages, including certifications of compliance with the Iran Divestment Act and non-collusive bidding declarations. While specific budget ranges are not explicitly stated, the county offers payment flexibility, including the option to use a Purchasing Card (P-Card) with no additional fees. Pricing must remain firm for 45 days from the bid opening and throughout the contract life, with all pricing in US funds and Free On Board (FOB) to the designated destination.