Folder&InkJetPrinterLease

Mott Community College in Genesee County, Michigan, is seeking to procure a lease for a folder/inserter and a high-speed ink jet printer for their Print Shop through a Request for Proposals (RFP) issued on September 25, 2025. The RFP, designated as RFP-GA-0925-Folder_InkJetPrinter, seeks to replace existing equipment including a Neopost DS75i 3-station folder/inserter and a Neopost AS450 high-speed address printer. The procurement requires a sixty-month lease term, with an anticipated start date in December 2025 and substantial completion by December 22, 2025. Key technical requirements include specific speed, capacity, and functionality for both the folder/inserter and inkjet printer, with detailed specifications for printing capabilities, data handling, and operational performance. Proposal submissions are due on October 10, 2025, at 10:00 AM EST, with additional requirements for local service, maintenance, hardware and software support, and security features. Evaluation criteria will likely include pricing components such as purchase cost, monthly lease cost, and per-copy pricing for black & white and color printing, with a preference for fixed pricing or variable pricing with specified maximum increase percentages.

The solicitation appears open to qualified vendors with at least five years of successful experience in similar equipment leasing and printing solutions. While no specific set-aside designations are mentioned, the RFP requires comprehensive insurance coverage, including workers' compensation, liability, and professional insurance. The successful vendor must provide a competent project manager and be prepared to offer a draft lease agreement with a lemon clause. Installation is required within four business days, followed by three to four days of training. The current equipment averages 1,000 copies per month on the folder/inserter and 23 copies per month on the address printer, suggesting a potential annual volume that would be factored into pricing considerations. Although specific budget ranges are not explicitly stated, the comprehensive requirements and sixty-month lease term indicate a significant financial commitment for the chosen vendor. The RFP emphasizes the need for a service provider capable of meeting Mott Community College's specific printing and operational requirements with reliable, high-performance equipment.