Cooperative Paper: Copy, Card, Computer, NCR, Misc & Envelopes

The Wayne-Finger Lakes BOCES and its component school districts are conducting a cooperative procurement for paper products, including copy, card, computer, NCR, miscellaneous, and envelope papers. This solicitation, identified as Bid WFL 2026-06, seeks to establish a contract for paper supplies across multiple counties including Ontario, Seneca, Wayne, and Yates, authorized under General Municipal Law Section 119-o. The procurement is structured in two sections: Section A with pre-identified paper items at fixed pricing, and Section B allowing for discounted pricing on additional paper products. Vendors must provide comprehensive catalog information, product samples, and commit to specific delivery requirements, including free destination delivery within seven work days of order receipt. The bid opening is scheduled for April 24, 2025, at 3:00 p.m., with an initial contract term from June 1, 2025, through August 31, 2025. Bidders are required to provide minimum discounts from current pricing catalogs and demonstrate capabilities in stocking, order processing, delivery, and billing systems. Evaluation criteria include pricing, product availability, delivery performance, and overall responsiveness to the solicitation requirements.

The procurement does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The cooperative purchasing agreement allows for potential contract extensions of up to three additional three-month terms upon mutual agreement. While specific incumbent vendors are not identified, the bid covers a wide range of participants including school districts, bus garages, career centers, and educational campuses across the Wayne-Finger Lakes BOCES region. The solicitation covers multiple product categories with quantities ranging from 1 to 3,440 units, encompassing various paper types from manufacturers like White Savin, BOISE, Domtar, Earthchoice, and Springhill. The BOCES reserves the right to reject any or all bids and to modify participant lists during the contract term. Although a specific budget range is not provided, the comprehensive nature of the procurement suggests a significant potential award value covering paper supplies for multiple educational institutions and agencies across several New York counties.