CCSD bulk Paper purchase

The Columbia County School District (CCSD) in Evans, Georgia is soliciting competitive bids for the supply of multi-purpose copy paper under Request for Bid (RFB) HC-05-01-26A. The procurement requires delivery of white, acid-free, 20 lb. basis weight copy paper meeting specific technical specifications including a minimum brightness of 92, opacity of 90, and a caliper of 4.0-4.1 millimeters. The total quantity requested is 7,560 cases, with each case containing 10 reams of 500-sheet packages, to be delivered in approximately nine truckloads of 840 cases each to the CCSD warehouse at 1741 Blanchard Drive, Grovetown, Georgia. All paper must be domestically manufactured and presented in the specified format of 500-sheet reams with 10 reams per case and 40 cases per pallet. Proposals must be submitted no later than May 1, 2026 at 2:00 p.m. EST, with delivery scheduled for the week of July 13-20, 2026 at a rate of 2-3 truckloads per week on a dock delivery basis. Bidders must submit manufacturer specifications, a completed Bid Input Form, and a minimum of three business references for projects of similar size and scope, with failure to provide required documentation resulting in proposal disqualification. All pricing shall be fixed-price and FOB Destination, including all shipping, handling, and ancillary charges, with the CCSD's tax-exempt status (number 586000217) to be applied.

The RFB does not specify set-aside designations or restrictions limiting participation by disadvantaged enterprises or other organization types, indicating this is an open competitive procurement. No incumbent vendors or current contractors are listed in the available documentation. Within ten business days of contract award, the successful bidder must provide proof of general liability and workers compensation insurance with the Columbia County Board of Education named as certificate holder. The CCSD prefers to award the contract to a single successful bidder and will not permit substitutions or changes to the specified paper without prior written authorization. No specific budget range or award value is disclosed in the solicitation materials. Interested bidders should direct questions to Hudson Chandler, CCSD Purchasing Supervisor, at 706-541-2723 x5108 or Hudson.Chandler@ccboe.net.