Cooperative Paper: Copy, Card, Computer, NCR, Misc & Envelopes

The Wayne-Finger Lakes Board of Cooperative Educational Services (WFL BOCES) is conducting a cooperative procurement for paper products across multiple categories, including copy paper, card stock, computer paper, NCR paper, miscellaneous supplies, and envelopes. The solicitation, identified as WFL 2026-06B, is designed to establish a contract for participating school districts in Ontario, Seneca, Wayne, and Yates Counties. The bid is structured in two sections: Section A encompasses specific previously purchased items with detailed specifications, while Section B allows for purchasing additional items at a percentage discount from current catalogs or price lists. Vendors must submit comprehensive bid forms, including proposal documentation, catalog information, and pricing details. The procurement has a specific timeline, with bids due on October 2, 2025, at 3:00 PM ET, and a contract term running from December 1, 2025, through February 28, 2026, with potential for three additional three-month extensions. Evaluation will focus on pricing, product specifications, and the ability to meet diverse paper product requirements across multiple educational institutions.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The cooperative bid allows multiple vendors to participate, with the BOCES reserving the right to add or remove participants and negotiate prices for unanticipated requirements. Delivery capabilities are a critical component, with participating locations categorized based on their ability to receive full truckloads, tractor-trailer deliveries, or requiring multiple smaller deliveries. While specific budget ranges are not detailed, the procurement covers 12 distinct groups of paper products with quantities ranging from 1 to 2,640 units per item. The contract provides flexibility for participants, with no minimum order requirements and a mechanism for quick price inquiries and responses. The cooperative purchasing approach aims to leverage collective buying power, potentially creating significant cost savings for the participating educational institutions across multiple New York counties.