Supply & Delivery of Toner Cartridges

Barnstable County in Massachusetts is soliciting sealed bids for the supply and delivery of toner cartridges to county departments through Invitation for Bid #8120. The procurement seeks qualified vendors to provide new, original equipment manufacturer (OEM) toner cartridges of specified brand names with no substitutes or equivalent products permitted. Deliverables include guaranteed delivery within three business days of order receipt, with orders placed on an as-needed basis and no minimum order quantities required. Vendors must maintain adequate warehouse or distribution center inventory to support immediate order fulfillment and designate a primary point of contact for order processing. All pricing must be fully inclusive of labor, delivery, insurance, and all other costs necessary to fulfill contract requirements throughout Barnstable County. Bid documents became available electronically on May 6, 2026 at 8:00 AM through the Bonfire Online Bidding Portal, with sealed bids due Wednesday, May 20, 2026 at 11:00 AM; no hard copy submissions are accepted, and no pre-bid meeting has been scheduled. The contract term spans three years from July 1, 2026 through June 30, 2029 with fixed pricing maintained throughout the entire duration, and contract awards will be made within 30 days of bid opening, potentially extended an additional 45 days by mutual agreement.

Vendors must provide a Certificate of Non-Collusion and Tax Compliance, three client references for similar projects, and comply with all applicable federal and state laws including Massachusetts General Laws Chapter 30B. Required insurance includes commercial general liability coverage of $1,000,000 per occurrence and $3,000,000 aggregate, automobile liability of $1,000,000, umbrella liability of $2,000,000, workers' compensation, and employer's liability of $500,000 per accident. The County reserves the right to award to multiple vendors based on the most responsive and responsible bid offering the lowest overall price per brand, and the County is exempt from Massachusetts sales tax and federal excise tax. No set-aside designations or restrictions on organization types responding are specified in the procurement documents. The contract may be canceled if funds are not appropriated, and failure to maintain required insurance or meet delivery and service requirements may result in contract termination. No specific budget range or award value is listed in the available procurement documents.