Document Shredding and Disposal Services

Henry County Schools (HCS) in Georgia is soliciting competitive bids for a comprehensive district-wide document shredding and disposal services contract. The procurement covers all district locations, including 54 school facilities and 15 administrative buildings across McDonough, Stockbridge, Hampton, Locust Grove, and unincorporated areas. Vendors must provide secure, off-site document destruction services utilizing various container types, including 8 standard consoles, 1 mini/deskside console, 27 65-gallon containers, and 72 95-gallon containers with service frequencies ranging from every 4 to 12 weeks. Qualified vendors must submit detailed pricing for container services, annual purge costs, additional container fees, and special pickup request charges through the Bonfire procurement platform. The solicitation requires vendors to complete a comprehensive registration process, provide detailed company information, and upload required documentation, with the proposal due date set for December 15, 2025.

The contract opportunity does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Vendors must comply with extensive requirements, including criminal background checks for personnel potentially interacting with minors, E-Verify affidavits for contracts exceeding $2,499.99, and adherence to federal and state privacy laws such as FERPA, COPPA, PPRA, and IDEA. The vendor agreement includes strict data protection provisions mandating secure transmission protocols, data confidentiality, and comprehensive breach notification procedures. The contract will be effective upon execution and automatically renews annually unless terminated with 30 days' written notice. While specific budget ranges are not disclosed, vendors are expected to provide competitive pricing across multiple service configurations, with the ability to offer cost-effective solutions for district-wide document destruction needs across diverse facility types and service frequencies.