IFB 25. 0016 OCSPO Copy and Specialty Paper

The Oakland County School Purchasing Officials (OCSPO) has issued Invitation for Bid (IFB) #25.0016 seeking qualified vendors to supply copy and specialty paper for its member organizations. The procurement is for a six-month contract period from April 1, 2025, to September 30, 2025, covering 48 distinct line items of paper products including standard copy paper, digital index paper, vellum bristol, and large-format photo paper rolls. Bidders can propose pricing for specific items or the entire range, with flexibility to offer various mills and brands for most product categories. The bid was posted on February 25, 2025, with proposals due by March 11, 2025, at 10:00 A.M. EST. Evaluation criteria will comprehensively assess vendor compliance with specifications, pricing competitiveness, product quality and variety, past performance, financial stability, and technological capabilities. The OCSPO reserves the right to award the contract to the lowest responsive and responsible bidder, with potential for multiple vendor awards or no award at all, depending on the best interests of member organizations.

The solicitation does not explicitly indicate specific set-aside designations for disadvantaged businesses or restricted participation categories. No incumbent vendors are identified in the documentation, and there are no apparent restrictions on the types of organizations that can respond to the bid. The contract allows for potential pricing extension to other school districts within Oakland County or mutually agreed upon counties in Michigan. While specific budget ranges are not detailed, the bid form provides quantity ranges from 1,000 to 5,000 per carton across various paper types and configurations. Vendors are encouraged to provide comprehensive pricing, with options for non-contract item discounts and potential volume incentive rebates. The cooperative purchasing approach enables multiple vendors to potentially supply different paper specifications, creating a competitive environment for meeting the educational institutions' paper supply needs.