IFB 26. 0002 OCSPO Copy and Specialty Paper

The Oakland County School Purchasing Officials (OCSPO) have issued Invitation for Bid (IFB) #26.0002 seeking qualified vendors to supply copy and specialty paper for its members during the 2025-2026 contract period. The procurement covers 53 line items of various paper types, including copy/laser paper, recycled paper, colored paper, text and cover stocks, digital papers, photo papers, and specialty materials like foam board and coroplast sheets. The bid requires vendors to provide internet-based ordering capabilities, accept purchasing cards, and submit semi-annual usage reports. Evaluation criteria will comprehensively assess vendor compliance with specifications, pricing, product quality and variety, past performance, financial stability, and technological capabilities. The solicitation was posted on September 2, 2025, with proposals due on September 16, 2025, by 10:00 A.M. EST, covering a contract term from October 1, 2025, to March 31, 2026. Vendors must meet specific technical requirements, including paper brightness of 90 minimum, opacity of 90 minimum, and ability to provide various standard paper sizes and formats. The OCSPO reserves the right to award the contract to the lowest responsive and responsible bidder that best serves the members' interests.

The procurement appears open to multiple vendors across different brands and mills, with no explicit set-aside designations or restrictions on organizational types mentioned in the documentation. The contract potentially extends to public, private, and public school academies in Oakland County and potentially other mutually agreed upon Michigan counties. Vendors are encouraged to offer volume incentive rebates and payment discounts, with the bid allowing potential price adjustments supported by manufacturer documentation. While specific budget ranges are not explicitly stated, the solicitation suggests significant volume potential, with individual line items ranging from 1,000 to 5,000 units per carton or pallet. Some items have specific brand requirements, such as Neenah Astrobright products, indicating a preference for high-quality paper sources. The OCSPO will likely conduct post-bid interviews and requires vendors to comply with extensive terms and conditions, including catalog provision, return handling, warranty offerings, and meeting precise delivery and reporting requirements.