Copy paper, specialty paper, envelopes & supplies

Onondaga-Cortland-Madison Board of Cooperative Educational Services (OCM BOCES) is seeking competitive bids for a comprehensive procurement of copy paper, specialty paper, envelopes, and related office supplies through RFB-226-24. The solicitation covers 88 line items including white and colored copy paper in various sizes (8.5" x 11", 8.5" x 14", 11" x 17"), card stocks, envelopes, binding supplies, labels, laminates, and transparencies. The contract will serve OCM BOCES, Cayuga-Onondaga BOCES, TST BOCES, and 32 member school districts across central New York. The bid is scheduled to open on October 8, 2025 at 1:30 p.m., with a contract period from December 1, 2025 through May 31, 2026, and potential extensions up to four years. Key evaluation criteria include lowest responsive and responsible vendor pricing, with specific requirements for paper brightness, grain, packaging, and brand restrictions. Vendors must provide F.O.B. delivery pricing inclusive of all shipping and handling charges, and submit required certifications including non-collusive bidding and Iranian Energy Divestment documentation.

The procurement does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Minimum delivery requirements are specified as 20 cases for white copy paper and 10 assorted cases for colored and specialty paper. Estimated quantities vary widely, ranging from 1 to 8,612 cases across different product categories. The bid allows for multiple pricing structures, including full truck load deliveries, less-than-full truck load pallet pricing, and mixed case orders. While no specific budget range is provided, the comprehensive nature of the solicitation suggests a significant procurement value across multiple educational institutions. Vendors will be evaluated on their ability to meet detailed technical specifications, including precise paper weights, colors, and intended uses, with the BOCES reserving the right to award the bid on an item-by-item basis or in its entirety. Successful vendors must be prepared to deliver to over 50 different school locations with varying logistical requirements, including specific delivery windows and potential equipment needs like lift gates or pallet jacks.