UNSPSC 85161504: Medical or surgical equipment service agreement

Agreement between the hospital and the selling company to maintain equipment and supplies for a specified period of time.

UNSPSC 85161504 Medical or surgical equipment service agreement — this Commodity code captures state and local procurement of preventive maintenance, repair, calibration, and full-service support contracts for hospital and clinical equipment, including infusion pumps, ultrasound systems, ventilators, cardiac monitors, durable medical equipment, and specialized diagnostic devices. Recent solicitations show healthcare providers, state health and human services agencies, county public health departments, and specialized facilities (state supported living centers, medical examiners' offices, veterans' homes) buying ongoing equipment upkeep under fixed-term service agreements that bundle labor, parts, and response-time guarantees. The Texas Health and Human Services Commission and California state agencies are the most active issuers in the recent block, with San Bernardino County, Hillsborough County (Florida), and county hospital systems also posting regularly. Service scopes typically include annual or quarterly preventive maintenance with electrical safety checks, on-site repair within 24–72 hours for standard requests, parts replacement and supply consumables, calibration and functional testing, and emergency response availability.

Geographic activity concentrates in Texas (multiple HHSC facilities), California, Florida (San Bernardino, Hillsborough, Orange County), and Illinois (Veterans Affairs), with secondary activity in Arizona, Colorado, and Pennsylvania. Representative recent solicitations include the Texas Health and Human Services Commission's IFB HHS0017184 for biomedical services on eight equipment types (Airvo2, EnteraLite, EDAN monitors, Plum IV pumps, Ventec ventilators, and hospital beds) with responses due June 26, 2026, estimated value $1.5 million over four years; San Bernardino County's RFP for Philips ultrasound preventive maintenance and probe coverage at three county facilities, proposals due July 21, 2026; and the State of California's RFB for annual preventive maintenance on Alaris infusion pumps, bids due July 15, 2026. Bidders typically must hold manufacturer authorization or certification (Certified Biomedical Equipment Technician for some scopes), provide proof of experience, maintain $1 million general liability and workers' compensation insurance, and acknowledge HIPAA Business Associate Agreement requirements. Brand-name-only and sole-source procurements are common, particularly for OEM maintenance on imaging systems and specialized clinical devices, effectively restricting competition to authorized service centers.