UNSPSC 85161504: Medical or surgical equipment service agreement

Agreement between the hospital and the selling company to maintain equipment and supplies for a specified period of time.

UNSPSC 85161504 Medical or surgical equipment service agreement (Commodity) covers preventive maintenance, repair, calibration, and parts replacement services for medical and surgical equipment across state and local healthcare facilities, state supported living centers, county health systems, educational institutions, and emergency response agencies. State and local buyers under this code range from individual counties and municipalities to state health departments, educational institutions such as community colleges, fire departments, and specialized state healthcare facilities. Representative recent solicitations include the Texas Health and Human Services Commission's IFB HHS0017184 for biomedical services on durable medical equipment (ventilators, EKGs, patient monitors, feeding pumps, suction pumps, IV pumps, and hospital beds) at multiple state facilities with bids due August 7, 2026; San Bernardino County's Arrowhead Regional Medical Center RFP ARMC126ARMC6418 for preventive maintenance, repair, and probe coverage on 11 Philips ultrasound systems across three county facilities with proposals due July 21, 2026; and the Illinois Department of Veterans Affairs' multiple small-purchase solicitations for building automation system maintenance at Illinois Veterans Homes (bids due June 25 and August 5, 2026). The code also captures equipment-specific service agreements such as Valencia College's sole-source procurement (SS202616) for a Philips Affiniti 70 Ultrasound System at $96,093.00 and Sarasota County's request for Cardiac Science G5 AED battery replacements.

Recent activity concentrates heavily in Texas, California, Illinois, and Florida, with secondary activity in Georgia, Pennsylvania, and other states. Texas dominates the volume with multiple HHSC facilities across Austin, Waco, Big Spring, Corpus Christi, and Lubbock soliciting preventive maintenance contracts on medical equipment ranging from $16,575 to $1.5 million annually; Illinois shows sustained activity through the Department of Veterans Affairs and Department of Human Services pursuing building automation and facility equipment maintenance; California state agencies solicit annual maintenance for medical imaging systems (Siemens CT and Alaris infusion pumps); and Florida counties and health systems request maintenance across cardiac monitors, ultrasound, ventilators, and general medical equipment. Contracts typically run one to four years with optional extensions, require CBET or equivalent technician certification, mandate on-site response times (24 to 72 hours), and impose insurance minimums of $1 million general liability and $1 million professional liability. Many solicitations restrict bidding to authorized OEM service providers or require three years of relevant experience and verifiable references. Pricing is firm and fixed for the contract term, with annual adjustments permitted only through CPI formulas subject to agency approval.