Computerized Maintenance Management System
Awarded State & local contract opportunity
- Solicitation number
- RFP-3-25-12
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
- 43233402 Data conversion software
- 43231508 Inventory management software
- 81141800 Facilities management
- 81141805 Building inspection service
- 43233403 Data compression software
- 72102907 Facility integrity management service
- 81141802 Industrial hygiene or ventilation
- 81141804 Equipment inspection service
- 81141807 Plumbing or sewer inspection service
- 43231509 Bar coding software
Show all 31
- 43232304 Data base management system software
- 71161311 Maintenance contracts management service
- 81141808 Facilities management service
- 81111814 Co location service
- 81162009 Portal software as a service
- 81162011 Eye tracking software as a service
- 43232300 Data management and query software
- 43232301 Categorization or classification software
- 43232305 Data base reporting software
- 43232306 Data base user interface and query software
- 43232307 Data mining software
- 43232311 Object oriented data base management software
- 43232912 Gateway software
- 71123015 Integrated facilities management service
- 72102908 Facility management minor projects
- 72102909 Installation facility management service
- 81141801 Safety or risk analysis
- 81141803 Acoustics or noise control
- 81141806 Power line inspection service
- 81111700 Management information systems MIS
- 81111800 System and system component administration services
- Points of contact
-
- Kathy Wall katherine.wall@brevardfl.gov (321) 637-5337
- Mary Bowers mary.bowers@brevardfl.gov (321) 617-7390
Updated .
About this opportunity
Brevard County, Florida is seeking a Computerized Maintenance Management System (CMMS) through Request for Proposal RFP-3-25-12, targeting a comprehensive cloud-based, GIS-centric software platform for asset tracking and maintenance management. The initial implementation will focus on the Public Works Department's Facilities program, with potential future expansion to Road & Bridge, Traffic Operations, and other county departments. The software solution must be a commercial, off-the-shelf platform capable of tracking physical assets including buildings, HVAC components, elevators, electrical panels, pumps, and generators. The county requires a system that can integrate with existing infrastructure like SAP, GIS, HR systems, and Lansweeper Help Desk, with real-time data synchronization. Proposal submissions were due on March 28, 2025, at 3:00 PM, with an evaluation process using a 100-point system covering organizational structure (10 points), team experience (15 points), technical requirements (40 points), implementation and support (15 points), and pricing (20 points). A selection committee meeting is scheduled for May 5, 2025, at 2:30 PM to review potential vendors, with the targeted initial implementation completion date of September 30, 2025.
Nine contractors were identified in the RFP tabulation, including AtkinsRealis USA, Brightly Software, EPIC Engineering, IBM, Infor, MaintStar, Opengov, PSD Citywide, and zLink. The county has budgeted $400,000 for fiscal year 2025 and seeks a licensing model with unlimited user accounts at a fixed cost without recurring per-user fees. The system must support an estimated 12+ admin users, 20+ super/power users, 50+ staff users, and over 3,500 requestors, with potential for future departmental expansion. The contract will have a five-year term with the ability to modify terms through written amendments and includes provisions for potential joint use by other governmental agencies, including other Florida counties, cities, municipalities, and school districts. Insurance requirements are comprehensive, covering general liability, auto liability, workers' compensation, network security, professional liability, and umbrella coverage with specific minimum limits. The current asset management landscape relies primarily on Excel spreadsheets, SAP, and iWorQ, indicating a significant need for a more sophisticated, integrated asset management solution.
Opportunity text
The software solution shall be a commercial, off-the-shelf, cloud-based, non-County hosted, GIS-centric platform that meets the requirements and objectives of the RFP. In the context of this RFP, an "asset" refers to any physical item or piece of equipment used in the organization's operations that requires tracking and maintenance. Common facility assets include but are not limited to buildings, facilities, HVAC components, such as air handler units, chillers, compressors, condensers, etc.), elevators, electrical panels, pumps, generators, etc.
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