RFP_Names_Only_Tabulation.pdf

The document is a Request for Proposal (RFP) Tabulation Sheet for the Computerized Maintenance Management System (CMMS) issued by Brevard County Purchasing Services, with RFP No. RFP-3-25-12. The RFP seeks a comprehensive cloud-based, GIS-centric software platform for asset tracking and maintenance management, initially targeting the Public Works Department's Facilities program with potential expansion to other county departments. Nine contractors submitted proposals, including AtkinsRealis USA, Brightly Software, EPIC Engineering, IBM, Infor, MaintStar, Opengov, PSD Citywide, and zLink. The proposal opening date was March 28, 2025, at 3:00 PM, with a selection committee meeting scheduled for May 5, 2025, at 2:30 PM, and a targeted initial implementation completion date of September 30, 2025.

The county has budgeted $400,000 for fiscal year 2025 and is seeking a licensing model with unlimited user accounts at a fixed cost without recurring per-user fees. The system must support 12+ admin users, 20+ super/power users, 50+ staff users, and over 3,500 requestors, with potential for future departmental expansion. The contract will have a five-year term with the ability to modify terms through written amendments and includes provisions for potential joint use by other governmental agencies in Florida. The current asset management landscape relies primarily on Excel spreadsheets, SAP, and iWorQ, indicating a need for a more sophisticated, integrated asset management solution. The evaluation process will use a 100-point system covering organizational structure (10 points), team experience (15 points), technical requirements (40 points), implementation and support (15 points), and pricing (20 points).