Addendum_2.pdf
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- Attached to
- Computerized Maintenance Management System State and local contract opportunity
- Solicitation number
- RFP-3-25-12
- Issued by
- Brevard County, Florida
About this file
Addendum 2 is a document issued by Brevard County Purchasing Services for the Computerized Maintenance Management System (RFP-3-25-12) procurement, dated March 13, 2025. The addendum provides clarification on user licensing for a proposed software system, with the proposal opening date remaining March 28, 2025, at 3:00 PM. The county seeks a cloud-based, GIS-centric maintenance management platform for tracking and managing physical assets across various departments.
The addendum specifies the estimated user breakdown for the initial implementation, including 12+ admin users, 20+ super/power users, 50+ staff users, and over 3,500 requestors, with potential for future expansion across additional county departments. The county requires a single-cost solution with unlimited user accounts and no additional future licensing fees, emphasizing a comprehensive, fixed-price approach to the software procurement that allows for scalability without incremental licensing costs.
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Text version
Purchasing Services 2725 Judge Fran Jamieson Way
Building C, Room 303 Viera, Florida 32940
Computerized Maintenance Management System
RFP-3-25-12
March 13, 2025 Addendum 2
TO ALL PROSPECTIVE CONTRACTORS
This is Addendum 1 to and shall be considered part of the original RFP-3-25-12 Proposal package for the above-mentioned Proposal. Contractors are requested to acknowledge receipt of this Addendum with their Proposal.
CLARIFICATION TO QUESTIONS ASKED RECEIVED:
1. Question: After reading Addendum 1, we have some clarifying questions regarding licensing. We will need this information to put together an accurate quote for our response.
On question/answer 22, the response states that the county wants a site license. Can you estimate the actual number of users the county will need?
The answer to this question also states that the county wants a fixed cost with no recurring or future user licensing? Could you please expand on this answer? What do they mean by no recurring licensing fees?
Response:
Estimated Number of Users:
The County expects to have users, based on user roles as defined on Page 12 of the RFP, needed for the initial implementation (Facilities) to be as follows:
Admin Users: Estimated to be more than 12 Super/Power Users: Estimated to be more than 20 Staff Users: Estimated to be more than 50 Requestors: Over 3,500
This number will increase as more Public Works Department programs and/or other County departments adopt the system.
Fixed Cost with No Recurring or Future Licensing Fees:
The software vendor must provide a single-cost solution for the system, including unlimited user accounts, with no additional licensing fees for future users.
Please note that the proposal opening date and time remains March 28, 2025, at 3:00 PM.
All other terms and conditions remain unchanged.
Sincerely, Mary Bowers Purchasing Manager
END OF ADDENDUM 2
| Computerized Maintenance Management System |
| RFP-3-25-12 |
| March 13, 2025 |
| Addendum 2 |
| TO ALL PROSPECTIVE CONTRACTORS |
| CLARIFICATION TO QUESTIONS ASKED RECEIVED: |
File details come from the government source that posted it. Updated .