RFP_Names_Only_Tabulation.pdf

This document is a Request for Proposal (RFP) Tabulation Sheet from Brevard County, Florida, for a Computerized Maintenance Management System (CMMS) under RFP-3-25-12. The RFP was opened on March 28, 2025, at 3:00 PM, with nine contractors submitting proposals: AtkinsRealis USA, Brightly Software, EPIC Engineering & Consulting Group, IBM, Infor, MaintStar, Opengov, PSD Citywide, and zLink. The project seeks a cloud-based, GIS-centric software platform for asset tracking and maintenance management, initially focusing on the Public Works Department's Facilities program with potential expansion to other county departments.

The county has budgeted $400,000 for fiscal year 2025 and is seeking a licensing model with unlimited user accounts at a fixed cost. The system must support approximately 12 admin users, 20 super/power users, 50 staff users, and over 3,500 requestors. The contract will have a five-year term with potential amendments and joint use by other governmental agencies. The evaluation process will use a 100-point system, considering organizational structure, team experience, technical requirements, implementation and support, and pricing. A selection committee meeting is scheduled for May 5, 2025, with a targeted initial implementation completion date of September 30, 2025. The current asset management relies on Excel spreadsheets, SAP, and iWorQ, indicating a need for a more sophisticated, integrated solution.