RFP_Selection_Committee_Consolidated_Evaluation_Scoresheet_Amended.pdf

The document is a Selection Committee Consolidated Evaluation Scoresheet for Brevard County, Florida's Computerized Maintenance Management System (CMMS) Request for Proposal (RFP-3-25-12). The RFP seeks a cloud-based, GIS-centric software platform for asset tracking and maintenance management, initially focusing on the Public Works Department's Facilities program with potential expansion to other county departments. The RFP was issued with a proposal submission deadline of March 28, 2025, at 3:00 PM, and a selection committee meeting was scheduled for May 5, 2025, at 2:30 PM. Nine contractors were evaluated, including AtkinsRealis, Brightly, EPIC, IBM, MaintStar, OpenGov, PSD Citywide, and zLink, using a 100-point evaluation system.

The evaluation scoresheet reveals that PSD Citywide was the top-ranked vendor with 22 total points, with a motion by committee members to negotiate with this firm. The county has budgeted $400,000 for fiscal year 2025 and seeks a licensing model with unlimited user accounts at a fixed cost. The proposed system must support approximately 12+ admin users, 20+ super/power users, 50+ staff users, and over 3,500 requestors, with the potential for future departmental expansion. The contract is anticipated to have a five-year term, with the targeted initial implementation completion date of September 30, 2025, and provisions for potential joint use by other governmental agencies in Florida.