RFP_Selection_Committee_Consolidated_Evaluation_Scoresheet_Amended.pdf

The document is a Selection Committee Consolidated Evaluation Scoresheet for Brevard County, Florida's Request for Proposal (RFP-3-25-12) for a Computerized Maintenance Management System (CMMS). The RFP seeks a cloud-based, GIS-centric software platform for asset tracking and maintenance management, initially targeting the Public Works Department's Facilities program with potential expansion to other county departments. The proposal submission deadline was March 28, 2025, at 3:00 PM, with a selection committee meeting scheduled for May 5, 2025, at 2:30 PM. Nine contractors were evaluated, including AtkinsRealis, Brightly, EPIC, IBM, MaintStar, OpenGov, PSD Citywide, and zLink, using a 100-point evaluation system covering organizational structure, team experience, technical requirements, implementation and support, and pricing.

The evaluation scoresheet reveals that PSD Citywide received the highest total points (22) and was ranked first, with a motion to negotiate with this firm. The county has budgeted $400,000 for fiscal year 2025 and is seeking a licensing model with unlimited user accounts at a fixed cost. The proposed system must support approximately 12+ admin users, 20+ super/power users, 50+ staff users, and over 3,500 requestors. The contract is anticipated to have a five-year term with potential joint use by other governmental agencies in Florida. The current asset management landscape relies on Excel spreadsheets, SAP, and iWorQ, indicating a need for a more sophisticated, integrated solution that can track physical assets like buildings, HVAC components, elevators, electrical panels, pumps, and generators, with integration capabilities for existing systems such as SAP, GIS, HR systems, and Lansweeper Help Desk.