Public_Meeting_Notice_Selection_Committee_05052025.pdf

This is a Public Meeting Notice issued by Brevard County, Florida's Purchasing Services for a Selection Committee meeting regarding Request for Proposal RFP-3-25-12 for a Computerized Maintenance Management System (CMMS). The meeting is scheduled for Monday, May 5, 2025, at 2:30 PM in the Florida Room of the Brevard County Government Center, with contractor attendance encouraged but not mandatory. The meeting will review proposals for a comprehensive cloud-based, GIS-centric software platform to manage asset tracking and maintenance, initially targeting the Public Works Department's Facilities program with potential expansion to other county departments.

The county has budgeted $400,000 for fiscal year 2025 and seeks a licensing model with unlimited user accounts at a fixed cost. The system must support approximately 12+ admin users, 20+ super/power users, 50+ staff users, and over 3,500 requestors, with the ability to integrate with existing systems like SAP, GIS, HR systems, and Lansweeper Help Desk. The contract will have a five-year term, with potential joint use by other governmental agencies in Florida. Proposal submissions were due on March 28, 2025, with nine identified contractors, and the evaluation process uses a 100-point system covering organizational structure, team experience, technical requirements, implementation, support, and pricing. The targeted initial implementation completion date is September 30, 2025.