NIGP 20855: Inventory Management

NIGP 20855 Inventory Management, an Item code, encompasses physical asset tracking, barcode labeling, inventory management software systems, and related data capture services that state and local governments deploy to establish audit-ready baselines and maintain ongoing visibility of capital equipment and infrastructure assets. Recent state and local solicitations show governments acquiring cloud-based inventory platforms (including chemical tracking and textbook management), comprehensive physical counts and GPS documentation of utility infrastructure and equipment, workforce inventory systems tied to human resources and payroll operations, and specialized inventory solutions for emergency medical supplies, pharmacy stock, and fleet vehicles. The issuing bodies span county departments (Orange County California, Broward County Florida, Okaloosa County Florida, Indian River County Florida), city utilities (City of Bartow Florida), school districts (Dayton Public Schools Ohio, Hillsborough County Public Schools Florida, DeKalb County Schools Georgia), state agencies (Washington Department of Fish & Wildlife, Illinois Department of Innovation and Technology), special districts (Georgia State University), and regional transit or utility commissions (Pasco County Utilities Florida). Activity concentrates in Florida, California, Georgia, Ohio, and Washington, with secondary activity across Texas, Illinois, and Colorado.

Recent representative opportunities include Dayton Public School District issuing an RFQ (due July 31, 2026) for a one-time physical inventory and barcode tagging of capital assets across 26 buildings to achieve GASB 34 compliance; City of Bartow Florida posting an RFP rebid (due July 22, 2026) for comprehensive field inspection, GPS documentation, and GIS database updates of electric distribution infrastructure covering over 13,000 poles, transformers, and streetlights across 115 square miles; Broward County issuing an open-end contract RFP (due May 29, 2026) for physical inventory services of Port Everglades tangible equipment assets with security badge and facility-access requirements; Georgia State University requesting RFQ responses (due June 15, 2026, with mandatory pre-bid June 2) for a cloud-based Chemical Inventory Management System spanning procurement-to-disposal lifecycle tracking; and Illinois Department of Innovation and Technology awarding a sole-source contract to Assetworks for FleetFocus annual subscription ($370,514.85 for FY27) supporting statewide vehicle fleet tracking and maintenance records. The code reflects sustained demand for both one-time baseline inventory establishment and ongoing asset management platform subscriptions, with a mix of tactical physical counting work and strategic software system implementations supporting compliance, maintenance planning, and operational decision-making.