NIGP 20837: Database Software

NIGP 20837 Database Software is an Item code under which state and local governments procure database platforms for specialized operational functions—from accessibility remediation and student assessment to utility data management, textbook inventory, and enterprise resource planning across K-12 districts, higher education institutions, municipalities, counties, and state agencies. Recent solicitations reflect a broad shift toward cloud-based, SaaS-delivered solutions with mandatory accessibility compliance (WCAG 2.1 AA), role-based access controls, integration with existing student information systems or enterprise platforms, and migration services from legacy systems. Issuing bodies span school districts (Hillsborough County Public Schools in Tampa has posted multiple RFPs and sole-source notices in recent months), counties (Salt Lake County Health Department, Orange County California, Broward County, Okaloosa County, Clay County), municipalities (Nephi City, City of Cocoa, City of Atlanta, City of Pembroke Pines), state agencies (Utah Department of Public Safety, South Dakota Department of Health, Florida Department of Transportation, Texas Health and Human Services Commission, Oregon State Hospital), and public universities (University of Texas at Austin, University of Georgia, Orlando Utilities Commission). Recent activity clusters in Florida, Utah, California, and across the Southeast, with secondary activity in the upper Midwest and Southwest.

Representative opportunities include Hillsborough County Public Schools' RFP for Comprehensive Student Assessment Platform (RFP 26112-RFPEST, proposals due April 10, 2026) to replace School City by Renaissance across 242 school sites serving 200,000+ students, with migration of 3,154 tests and integration with FOCUS Student Information System and Canvas LMS; Hillsborough County's RFP for Instructional Materials Textbook Management Systems (RFP 26113-RFPEST, proposals due April 10, 2026) to replace expiring Follett Destiny software managing 1.7 million items across 236 school sites with FERPA compliance and Small Business Encouragement Program set-asides; Salt Lake County Health Department's RFP for Custom Database Workflow (HEA134676, proposals due November 4, 2026) seeking a configurable CRM and workflow platform for public health with HIPAA compliance and 3% annual price-increase caps; City of Cocoa's RFP for Enterprise Resource Planning System (P2608COC, proposals due July 10, 2026 with ten vendors competing) covering financial, human capital, utility billing, community development, and asset management modules cloud-native and integrated with Esri GIS; and Broward County Aviation Department's RFP for Artificial Intelligence-Enabled System for Employee Screening (BLD2131742P1, proposals due October 26, 2026) delivering on-premises or cloud AI software for X-ray threat detection at Fort Lauderdale-Hollywood International Airport with SBE/CBE preference eligibility. Sole-source notices from Hillsborough County dominate the pipeline—ChildPlus software for Head Start (multiple notices in 2026), Nutrislice Digital Signage and Menus Pro for school nutrition, Ascriptica for course management and registration, and Title I Budgeting Software—signaling vendor lock-in and continuity-of-service rationales in K-12 procurement. Activity is current and sustained through late 2026 and into 2027, with a pronounced emphasis on migration capability, large-scale district deployment experience, and compliance with emerging security (NIST, FedRAMP, SOC 2 Type II) and accessibility standards.