RFP_Selection_Committee_Consolidated_Evaluation_Scoresheet.pdf

This document is a Selection Committee Consolidated Evaluation Scoresheet for Brevard County, Florida's Computerized Maintenance Management System (CMMS) Request for Proposal (RFP-3-25-12). The RFP seeks a cloud-based, GIS-centric software platform for asset tracking and maintenance management, initially targeting the Public Works Department's Facilities program with potential future expansion to other county departments. The evaluation meeting was scheduled for May 5, 2025, at 2:30 PM, with proposal submissions reviewed for nine contractors including AtkinsRealis, Brightly, EPIC, IBM, MaintStar, OpenGov, PSD Citywide, and zLink.

The evaluation scoresheet reveals that PSD Citywide was the top-ranked firm with 21 total points, with committee members Eddie Fontanin, Skip Bell, and Rich Ataman individually scoring the vendors. The county has budgeted $400,000 for fiscal year 2025 and is seeking a licensing model with unlimited user accounts at a fixed cost. The proposed system must support approximately 12 admin users, 20 super/power users, 50 staff users, and over 3,500 requestors, with the capability to track physical assets like buildings, HVAC components, elevators, electrical panels, pumps, and generators. The contract is anticipated to have a five-year term with potential joint use by other governmental agencies in Florida.