NIGP 95863: Janitorial Management Services

NIGP 95863 Janitorial Management Services is an Item code under which state and local governments procure routine and specialized cleaning services for office buildings, municipal facilities, airports, educational institutions, housing developments, and specialized venues. Recent solicitations span daily porter operations, restroom sanitation, floor care and maintenance, carpet extraction, window cleaning, and deep cleaning on fixed or as-needed schedules, with scope varying by facility type and operational tempo—from single-building contracts to multi-location, multi-region portfolios encompassing hundreds of thousands of square feet. The issuing bodies are highly diverse: municipal governments (city public works, parks and recreation, airports, property management), counties, independent school districts (K–12 and higher education), transit and utility authorities, housing authorities, specialized districts, and state departments. Cities and counties dominate recent activity, with standout repeat buyers including various Texas municipalities (Pflugerville, Fort Worth, Arlington, Huntsville), Georgia jurisdictions (Augusta, Cobb County, Forest Park, College Park, Douglas County, Albany, South Fulton), and Florida entities (Kissimmee Utility Authority, Lee County Port Authority, Pembroke Pines). Contracts typically run one to three years with optional renewal periods; evaluation emphasizes cost (20–40 points), experience and qualifications (15–30 points), and service approach and staffing capability (15–30 points). Insurance requirements commonly include $1 million commercial general liability, workers' compensation at statutory limits, and often automobile liability and fidelity bonding. E-Verify compliance, background checks, and OSHA or industry-standard training are standard mandates.

Recent opportunities show activity concentrated in Texas, Florida, and Georgia. Representative recent solicitations include Metrocare Services (Dallas, Texas) seeking a two-year janitorial contract with three optional renewals for three campus buildings totaling 145,200 square feet, with proposals due October 15, 2025, under RFP 20260901; the City of Phoenix Fire Department soliciting custodial services at 24 facilities with sealed offers due November 5, 2026, under RFP RFPGGS260368, requiring a $1 million performance surety and mandatory staff background checks; and Pinellas County, Florida issuing RFP 26-0234-RFP for janitorial services across 50+ facilities totaling over 2 million square feet organized into regional service groups, with proposals due March 17, 2026, and a prior contract valued at $5.56 million over three years. Chatham County, Georgia enforces a strict local-vendor preference (within 30 miles) on its Group A locations IFB 2601154 (bids due November 17, 2026), while the Housing Authority of Marin County awarded on-call residential unit cleaning under IFB 2026-002 with a cumulative not-to-exceed value of $245,000 across all awarded contracts. Special-purpose solicitations include event cleaning (City of Albuquerque RFB2027800CSDTS due September 8, 2026, and City of South Fulton RFP #26-21 with local preference points), airport janitorial (Hilton Head Island Airport RFP 102725 for 50,000 square feet 24/7/365 operations), and high-rise specialized cleaning (Greater Orlando Aviation Authority IFB 26112IFB for glass, window, and pressure-washing services over 60 months). Contract values disclosed range from $245,000 (Marin County cumulative) to over $5.5 million (Pinellas County three-year). Davis-Bacon prevailing wage and HUD Section 3 compliance requirements apply to housing-related procurements; set-asides for small business, minority-owned, woman-owned, and veteran-owned enterprises appear frequently in Georgia and select Texas jurisdictions.