Janitorial Services - Elderly Centers

The City of New Haven, Connecticut, Bureau of Purchases is soliciting competitive sealed bids for janitorial cleaning services at two Elderly Services Community Senior Centers: the Atwater Community Senior Center (11,066 gross square feet) and the East Shore Community Senior Center (3,440 gross square feet). The procurement encompasses daily, weekly, monthly, and bi-annual cleaning services totaling 1,300 hours annually (15 hours per week at Atwater and 10 hours per week at East Shore), with the contractor required to provide all equipment, supplies, and labor including commercial vacuum cleaners, mops, cleaning materials, and paper products with preference for environmentally safe and recycled items. Services include office cleaning, lavatory maintenance and sanitization, kitchen and food preparation area cleaning, lobby upkeep, community room maintenance, high dusting, window cleaning, wall washing, and floor stripping and waxing, with specific performance standards detailed in the janitorial specifications and punch list forms. The contract term is one year with two optional one-year renewal periods at the City's discretion, and bidders must demonstrate at least three years of prior experience in janitorial cleaning in industrial, municipal, or institutional facilities, assign cleaning personnel with bloodborne pathogen training, and provide a supervisor for weekly inspections. The solicitation was posted March 15, 2026, with a questions and clarification deadline of March 25, 2026, at 5:00 p.m., and sealed bids are due April 1, 2026, at 3:00 p.m., submitted electronically through the City's eProcurement Portal. Bids must include unit pricing as hourly rates plus supply costs with a five percent bid bond for contracts exceeding $100,000, and pricing must remain valid for twelve months from submission.

The City of New Haven Living Wage Ordinance applies, requiring contractors to pay employees no less than $21.38 per hour with benefits or $22.38 without benefits for FY 25/26, increasing to $21.95 and $22.95 respectively for FY 26/27, with certified payroll reports required within one week of each payroll period. All bidders must comply with equal employment opportunity requirements, the Ban the Box hiring policy, and Commission on Equal Opportunities prevailing and living wage requirements, including mandatory attendance at a pre-award conference with applicable fees ranging from $100 to $4,000 depending on contract value. Contractors must obtain general liability insurance with the City named as an additional insured and comply with comprehensive federal and local compliance requirements including Executive Orders 11246 and 11375, Connecticut Fair Employment Practices Act, and the City's Equal Opportunities and Contract Compliance ordinances. The City reserves the right to award the contract to the lowest responsible bidder, reject all bids, or award separate items to different bidders based on available funding, with contract termination rights for cause with five business days' notice or for convenience with twenty-one days' notice. No specific contract value or budget is disclosed in the solicitation documents, though award determination will be based on lowest responsible bidder evaluation; site visits are encouraged prior to bid submission to assess facility requirements and cleaning scope.