Janitorial Services for Hilton Head Island Airport
Closed State & local contract opportunity
- Solicitation number
- 102725
- State
- South Carolina
- Responses due
Opportunity facts
- Jurisdiction
- UNSPSC codes
- 76101500 Disinfection
- 76111501 Building cleaning services
- 76101502 Rest room cleaning services
- 76111500 General building and office cleaning and maintenance services
- 72101508 Floor cleaning services
- 76101501 Washroom sanitation services
- 76110000 Cleaning and janitorial services
- 76111600 Building component cleaning services
- 76101503 Disinfection or deodorizing services
- Point of contact
-
- Gillian Murray gmurray@bcgov.net (843) 255-2290
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The Hilton Head Island Airport in Beaufort County, South Carolina, is seeking a comprehensive janitorial services contractor through a Request for Proposal (RFP) issued on September 25, 2025, with proposals due on October 27, 2025. The solicitation requires a qualified contractor to provide 24/7/365 janitorial services for approximately 50,000 square feet across multiple airport facilities, including the Terminal, Air Traffic Control Tower, and Administration Offices. Key deliverables include continual supervision of interior and exterior high-traffic areas, cleaning tasks such as dusting, vacuuming, restroom care, sanitization, floor maintenance, and special projects involving various surface types including tile, carpet, and terrazzo. The RFP emphasizes the unique airport environment and requires contractors with extensive experience in complex commercial cleaning settings. Evaluation criteria are weighted across five categories: Experience & Qualifications (25%), Staffing & Management Plan (20%), Technical Approach & Work Plan (20%), Cost Proposal (20%), and Responsiveness & Value-Added Services (15%). A mandatory pre-proposal meeting is scheduled for October 7, 2025, at 2:00 pm EST, and all proposals must be submitted electronically through the Procurement Portal.
The procurement appears open to all vendors, with no specific set-aside designations mentioned in the documentation. Contractors must meet comprehensive requirements including providing all necessary supervision, labor, tools, materials, and equipment, with full responsibility for employee and subcontractor management. Insurance, background checks, and security clearance compliance are required, along with adherence to federal and state regulations. The contract will be awarded for an initial one-year period, with potential for renewal, and funding is contingent on annual appropriations. The county reserves the right to reject any or all proposals and negotiate with qualified firms. While specific budget ranges are not explicitly stated, the proposal requires pricing in daily, monthly, and annual formats, with all costs inclusive of labor, supplies, equipment, uniforms, insurance, and associated expenses. One dedicated airport employee will oversee the contract and conduct independent inspections to ensure service quality meets the airport's high standards.
Opportunity text
The Hilton Head Island Airport (Airport) desires to engage a qualified, experienced Contractor to provide Comprehensive Janitorial Services for the facilities and equipment comprising the Airport. This service area will include the Terminal and multiple support areas located at/on the Airport Grounds as further outlined in this Request for Proposals (RFP).
The quality and timely responsiveness of service sought under the RFP is of the highest importance to the Airport, its tenants, and customers. The Airport environment is quite different from other commercial environments. It is important for Proposers to understand the Airport operating environment presents unique challenges that do not exist in other commercial settings. Experience in providing first-class Janitorial Services in an environment of equal size and complexity to the Airport is imperative.
The chosen Contractor shall provide all necessary supervision, administrative support, labor, tools, material, equipment, parts, and transportation required to perform comprehensive janitorial services 24 hours per day, 7 days per week and 365 days per year at the Airport. Various tasks provided for will include but are not limited to continual supervision of specified interior and exterior high traffic areas, cleaning, dusting, vacuuming, exceptional restroom care, sanitize, SARA, office and conference room care, digital displays and monitors, glass care, floors, trash disposal, automatic exit lane portals, and special projects. The Airport has mostly tile and carpeting with a few floor display areas of Terrazzo flooring.
The chosen Contractor shall be fully responsible for its employees and any subcontractors that may be employed under this contract to include but not limited to supervision, staffing, training, and performance. The Airport does have one dedicated Employee that will be overseeing this contract and conducting independent inspections.
The contract award shall be for a one (1) year period that may be renewed for four (4) additional one (1) year periods.
Minimum Expectations
- Airport anticipates services provided to meet the expectations of a nationally recognized airport.
- Provide timely, high quality Janitorial Services that ensure clean and safe facilities that are consistent with first-class travel and customers.
- Manage a productive, positive, and well-trained workforce to minimize turnover.
- Develop and maintain outstanding interpersonal relationships with Airport Staff and tenants while following established Airport practices, policies, rules, and regulations (including badge requirements).
- Maintain complete and accurate records and business systems to document cleaning practices and inspections, insurance claims, and personal issues.
Files
| File | Type | Posted |
|---|---|---|
| Janitorial_Services_for_Hilton_Head_Island_Airport.pdf |
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