Marin Housing Authority (MHA) Informal Invitation for Bids for On-call Residential Unit Cleaning Services

The Housing Authority of the County of Marin is requesting sealed bids for on-call residential unit cleaning services under an Informal Invitation for Bids (IFB 2026-002), with bids due August 4, 2026. This solicitation will result in the award of one or more Indefinite Delivery, Indefinite Quantity (IDIQ) contracts with a cumulative Not-to-Exceed value of $245,000 across all awarded contracts. The contract is conducted under MHA's Small Purchase Procedures in accordance with 2 CFR 200.320(b), HUD Handbook 7460.8 Rev 2, and MHA's 2024 Procurement Policy, with HUD Form 5370-C mandatory clauses applying to federally funded properties.

The scope encompasses general residential unit cleaning at MHA-owned and managed properties in Marin County and San Francisco, including kitchens, bathrooms, bedrooms, living areas, hallways, closets, laundry areas, and appliance cleaning. Services address resident move-outs, maintenance and repair activities, water intrusion, pest treatments, emergency events, and unit preparation for occupancy in both occupied and vacant units. The contractor must respond to routine work within three business days, urgent work within twenty-four hours, and emergency work the same day or within four hours. Excluded services include mold remediation, asbestos abatement, hazardous waste removal, biohazard cleanup, trauma and crime-scene cleanup, hoarding remediation, carpet replacement, painting, repairs, and water mitigation. The contractor furnishes all labor, supervision, equipment, tools, cleaning products, vehicles, materials, and personal protective equipment.

Contractors submit firm, fixed unit pricing for studio through four-bedroom units, heavy cleaning, and routine and emergency after-hours labor. Pricing must include labor, supervision, equipment, transportation, cleaning supplies, overhead, and profit; no separate charges for travel, fuel, mobilization, or administrative fees are permitted unless specifically authorized in writing. The initial contract term is one year with an option to extend for one additional year, for a potential two-year total. Work is authorized through individual Purchase Orders issued on an as-needed basis with no guaranteed minimum work volume. The contractor must comply with all applicable OSHA and Cal/OSHA requirements and meet cleaning acceptance standards verified by MHA inspection using the provided Unit Cleaning Inspection Checklist.